KEY RESPONSIBILITIES

Procurement process management

• Provide adequate and timely procurement support to all programme activities, including appropriate supplier contract management, acquisition of goods and services.
• Ensure all procurement is compliant with donor and BLM procurement procedures/requirements
• Ensure the appropriate, compliant and accurate usage of procurement systems and tools
• In collaboration with cost centre managers, develop procurement plans
• Implement, review and monitor procurement plans for all projects to ensure adequate lead time
• for timely procurement and delivery of good and services
• Manage the timely supplier prequalification exercise and approval process
• Manage supplier relations and performance
• Ensure all purchasing KPI’s are achieved
• Ensure all procurement requests are coded correctly
• Report Supply Chain performance to Procurement Manager on a quarterly basis
• Processing and managing international procurements in line with global procurement policy and guidelines from MSI London Support Office
• Ensure maintenance of the procurement Tracker
• Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure
• they do not get delayed in the system
• Check procurement paperwork prepared by relevant procurement staff
• Ensure vendor vetting processes are done on time

Anti-Fraud, Bribery and Corruption

• Ensure protocols and processes are in place and strictly adhered to.
• In collaboration with the Director of Corporate Services ensure that all procurement and related systems procedures are implemented and evidenced across all functions.
• Manage systems for the prevention and detection of fraud and ensure internal controls are strictly adhered to
• Induct all suppliers with MSI/BLM applicable policies (Anti-Fraud and Bribery, Safeguarding)

QUALIFICATIONS, SKILLS AND EXPERIENCE

• Bachelor’s Degree level in Business Management, supply chain management, or other relevant degree.
• Should be a member of the Malawi Institute of Procurement and supply chain management.
• Fluent in both oral and written English.
• Proven experience and knowledge with procurement functions and donor procurement rules.
• Excellent communicator at all levels.
• Solid organizational skills, including multitasking, time-management and results oriented.
• Excellent analytical and negotiation skills
• Excellent computer skills: Outlook, excel, Powerpoint and word.
• Ability to establish and maintain cordial relationship with internal and external stakeholders.
• Ability to demonstrate commitment to BLM’s mission and organisational values
• Must be prochoice.

If you are interested and you meet the above requirements, please send your cover letter, copies of qualifications and curriculum vitae including names and contact details of at least three traceable referees as follows:

• One reference from your current employer or most recent employer
• One reference from your previous employer

Or

• One reference from your last employer and
• One reference from your last but one employer

All applications should be addressed to:

The Corporate Services Director

Banja La Mtsogolo

P.O. Box 1854

LILONGWE. E-mail: recruitment@banja.org.mw; to reach her not later than Monday 21st April 2025.



“Our organization is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and therefore expects all staff and post holders to share this commitment” BLM is an equal opportunities employer. No canvassing of any kind is allowed.