Browse Jobs : Short-Term Expert (Education & Skills Development)

Short-Term Expert (Education & Skills Development)

Posted On : 10 Jun, 2022

The National Authorizing Officer’s (NAO) Support Unit is under the Debt & Aid Management Division within the Ministry of Finance and Economic Affairs. The Unit was established in June 2003 under the framework of the Cotonou Partnership Agreement to support the Government of Malawi in coordination of all EU funded programmes/projects in the country.

The Government of Malawi and the EU signed, under the 11th European Development Fund, two Financing Agreements worth EUR 55million each for the two programmes namely: i) The Improving Secondary Education in Malawi (ISEM II), and ii) Zantchito – Skills for Jobs Programme.

The former is aimed at providing young people with more equitable opportunities for completing good quality secondary education, while the latter is aimed at increasing employability and self-employment opportunities to young TEVET graduates, with special attention to women and girls.

The Ministry of Finance and Economic Affairs through the NAO Support Unit is now inviting applications from suitably qualified and experienced persons to provide short term specialist service in the area of Education and Skills Development.

Job Title: Short Term Expert – Education and Skills Development

Duration: 10 months

Reporting to: Head of Operations

Location: Ministry of Finance and Economic Affairs, NAO Support Unit, Lilongwe, Malawi


1. To take a leading role in coordinating and supporting line ministries and other stakeholders in the implementation and monitoring of EU interventions within the Education and Vocational Education and Training sector.

2. The specialist will also work towards building capacity to relevant stakeholders in the discharge of duties while adhering to the technical and administrative provisions of the relevant Financing Agreements.


In collaboration with the European Union Delegation to Malawi, the Ministry of Education and the Ministry of Labour, the specialist will perform the following tasks:

1. At the start of the mission, discuss with the NAO, EUD and the ministries to have a clear understanding of their roles and responsibilities.

2. Conduct a quality and compliance check for tender documentation of supply and service contracts.

3. Attend project meetings and prepare reports for management’s attention

4. Conduct monitoring visits to project sites and present mission reports with recommended actions

5. Participate in Program Steering Committee, Monthly Program Coordination meetings, program evaluations, Joint Annual reviews and ensure that all actions are acted upon

6. Prepare the following documents:

6.1. Compile weekly plan and report for the Supervisor

6.2. Compile monthly reports which will form a section in the operation section report

6.3. Terms of reference and tender documentation for all service and supply contracts foreseen under the

ISEM and Zantchito Financing Agreements

6.4. The financial management guidelines and manuals for the implementation of training activities and

sponsorship/bursary schemes

6.5. Documentation for the recruitment of MAPE-funded staff.

7. Prepare checklists with all implementation steps of the procurement processes, in order to guide and facilitate the implementation of procurement processes.

8. Review and approve terms of reference for Non-Key Expert mission

9. Check compliance with EU rules and procedures for all tenders under the MAPE

10. Participate in policy dialogue with Government of Malawi and EUD


The Short-Term Specialist will be required to compile the following reports:

  1. Inception report within two weeks of starting the assignment
  2. Monthly and Quarterly Progress Report with subsequent Activity Plans,
  3. Draft Final Report of the Assignment no later than one month before the end of the assignment.
  4. Final Report within one two weeks of receiving comments on the draft final report



  • A Master’s degree in Education, Economics, Public Policy or related field


  • Programme planning and management, especially familiarity with Project Cycle Management and the Logical Framework Approach
  • Understanding of financial management issues
  • Strong analytical and problem-solving skills and paying attention to detail
  • Training, mentoring and coaching
  • Diplomacy, negotiation, networking and coordination skills
  • Computer literate, with sound working knowledge of the full range of Microsoft Office programmes
  • Strong command of written and spoken English
  • Excellent report writing skills.


  • Minimum; At least 5 years of relevant professional experience, preferably working on EU funded program.
  • Demonstrable experience of managing demanding project portfolios and monitoring outputs, outcomes and impact
  • Experience of applying donor procedures in project and contract management
  • Prior experience of working on donor interventions in general education and/or VET
  • Specific experience and demonstrable knowledge of EU programmes and procedures desirable.


A competitive salary commensurate with qualifications and experience, based on the EU approved salary grid, will be offered to successful candidate.


Applications including a detailed Curriculum Vitae (CV) with contact telephone numbers, copies of certificates’ (and at least three traceable referees) should be submitted or hand delivered to:-

The Head of Unit

NAO Support Unit

Ministry of Finance Annex Building

P. O. Box 30049

Capital Hill, Lilongwe 3

Alternatively, applications may be emailed to:


The deadline for receipt of applications is 17th June, 2022.

Only short-listed applicants will be acknowledged and invited for interviews