Job Detail

Job Description

Médecins sans Frontières-France is an international, medical, non-governmental humanitarian organisation that assists populations in distress in more than 60 countries around the world.  In Malawi, MSF works in collaboration with the Ministry of Health and the local community in integrated HIV/AIDS in Chiradzulu District and Cervical Cancer projects Blantyre districts.

Position: Supply Chain Supervisor


1 Position – based in Limbe


Contract Type: (6 Months: November – April 2020) With possible extension of another 6 -12 months

 

Job Summary

 

Planning and supervising the execution of the supply chain activities according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

General Duties

Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures, including the following tasks:

Order management:

• Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests

Procurement:

• Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
• Planning and supervising the procurement activities in the coordination ensuring an efficient purchase and lead time for recurring and one time purchasing.
• Ensure that treatment and encoding of all IR in our software are done according to the planning in place and that all information required are present
• Ensure that all request are treated efficiently and closed using all documentation needed by OCP local purchase procedure
• Communicating with the Supply Manager, keeping him/her up to date concerning the orders status and prioritizing procurement and transport according to the needs

Transport and Customs:

• Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.

Stock management:

• Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital

Skills and Qualification

• Essential technical Diploma in Supply Chain
• 1-2 years working experience in related job
• Desirable Experience in MSF or other NGOs
• Computer literacy.

 

How to apply

Applications for the vacant post with detailed Curriculum Vitae, copies of academic, vocational certificates, should be submitted to the following address no later than midnight, Monday, 4^thNovember, 2019. Attn. to:

 

Coordinator Human Resources

Médecins Sans Frontières France

Po Box 31694

Lilongwe 3

Malawi

E-mail address: msff-lilongwe-recruitment@paris.msf.org

With in object: 20191028_Supply Chain Supervisor

 

NOTE:   Please clearly indicate the position title on the application. Letters, CVs and any documentation included in application package will not be returned. Only short listed candidates will be contacted. MSF is an equal opportunity employer: all applicants will be equally considered under the same criteria and expectations. MSF does not charge any application/recruitment or training fees: if ever you are requested to pay any amount to process your application or access employment with MSF, do not payand please inform the MSF administration at 099 111 3597 or
email: msff-lilongwe-recruitment@paris.msf.orgas soon as possible

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Skills Required

• Verbal Communication
• Team-working Skills
• Interpersonal skills
• Computer skills
• Integrity

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