The Malawi Electoral Commission (MEC), invites applications from suitably qualified persons of Malawi origin to fill the following vacant position:
POSITION: SENIOR PROCUREMENT OFFICER
REPORTING TO: PROCUREMENT MANAGER
LOCATION: MEC HEADQUARTERS. BLANTYRE
Main Purpose of the Job
To efficiently manage the procurement and disposal activities of the Procuring and Disposing Entity:
To ensure all procurement and disposal activities are conducted in compliance with the Public Procurement and Disposal of Public Assets Legal Framework of the Republic of Malawi. requirements while adopting best practice:
To efficiently and effectively manage the subordinate staff in the Procurement and Disposal Unit to ensure that the deadlines ore met and standards are maintained.
DUTIES AND RESPONSIIIUTIES
Prepare an overall Annual Procurement and Disposal Plan based on the Procuring and Disposing Entity’s approved annual budget:
Plan Procurement and Disposal activities allocating tasks and resources to officers as required to meet the requirements at the User Deportment;
Assess individual Procurement and Disposal plans for specific procurement and disposal assignments against the annual plan. Financial
Preparing budget estimates and forecasts for the Procurement and Disposal Unit.
Report on variances, trends and risk areas:
Ensure prompt and effective action in response to User Department.
Preparing bidding documents and managing complex tendering processes
Undertake evaluation of major and complex tenders.
Preparing evaluation reports to the standard required by the Procurement and Disposal legal framework for presentation to the Internal Procurement and Disposal Committee and PPDA
Manage negotiations with suppliers in fine with the Public Procurement and Disposal of Pubic Assets:
Managing contracts to ensure delivery of goods/services/works are performed in accordance with the contract terms:
Monitor supplier performance. record and report poor supplier contract performance.
Providing technical advice to the Internal Procurement and Disposal Committee and Bid Evaluation Teams
Preparing minutes of the Internal Procurement and Disposal Committee Meeting
Check and verify that all necessary action is completed prior to closing files for archiving
Coordinate as necessary. the production and submission of procurement quarterly reports to the Public Procurement and Disposal of Public Assets Authority IPPDA).
Manage the day to day interface between User Department and the Procurement and Disposal Unit:
Deploy good interpersonal skills to assist in the achievement of a high level of interdepartmental liaison and co-operation in order to achieve efficient operations of the Procurement and Disposal Unit:
Preparation of Procurement Reports for Management as well as Finance and Administration Commission Committee
Ensure safe keeping of records for ease of retrieval for ease of reference and audit purposes
Manage subordinate staff, assessing their abilities. setting targets and monitoring their performance, identify and recommend their training needs the Procurement Manager.
Ensure that plans of action, targets and reviews for each member of staff are in place to regularly monitor their career progression and development:
Contribute fully to maintain effective teamwork and discipline in the Procurement and Disposal Unit in order to promote sound working relationships and productivity:
Ensure that subordinate staff understand and adhere to the Public Procurement and Disposal of Public Assets Legal Framework and procedures.
Any other duties that may be assigned by the Procurement Manager
QUALIFICATION AND WORK EXPERIENCE
The candidate must meet the following minimum requirements:
Bachelor’s Degree in Procurement and Logistics Management. Business Administration OR Graduate Diploma of the Chartered Institute of Purchasing and Supply (CIPS) or equivalent professional qualification in Procurement and Supply Chain Management:
Those with Master’s degree in Procurement. Logistics and Supply Chain Management or Masters in Business Administration shall have an added advantage.
Minimum of 5 years’ work experience in Public Procurement at a busy institution
Sound knowledge of Public Procurement and Disposal of Public Assets Legal Framework
Good working knowledge of MS Office application (Word. Excel). email and able to easily navigate the Internet. Those with experience n IFMIS and SAGE computer packages wit have an added advantage.
Ability to work under pressure
A Registered member of the Malawi Institute of Procurement and Supply
Be of High Integrity and willing to implement ethical practices
Physical applications should be clearly marked on the envelope with title of the position applied for. Interested and qualified candidates should submit heir application letters and curriculum vitae with names and addresses of at least three traceable referees to the following address by 4:30pm on 7 June, 2021.