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Job Description

mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. m2m trains, employs, and helps empower women living with HIV to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV. For more, visit www.m2m.org.

Job Title ;Senior Finance Officer

Organisation Levels ;mothers2mothers -> m2m Malawi -> Finance

Location ;Lilongwe – , MW (Primary)

Type of position ;Fixed Term Contract

Education ;Degree

Closing Date ;30/1/2021

Job Description
Overall Purpose of the Job

The Senior Country Finance Officer will be responsible/ overseeing accounting functions, managing and administering recording and reconciliation of all financial transactional data, payments, staff and vendor account reconciliations, month-end and year-end close.

With support from the Country Finance Manager the Senior Country Finance Officer will support donor reporting and lead Programme review of donor budgets and reports.

He/she reports directly to the Country Finance Manager and directly oversees the Country Finance Officer(s) and Country Finance Assistant. He/she also provides support to the Country team, in liaison with head office General Accounting Unit, as required.


Accounting system
•    Petty cash JV approval and recon (NAV)
•    NAV system approval of Purchase Orders, invoices and cash book JV
•    General journal preparation
•    Payroll journal preparation and capturing for online bank loading
•    Ensure audits are completed and are reported on time.
•    Resolve audit queries from previous year’s audits
•    Ensure that all areas ear-marked for improvements are recorded and recommendations adopted

Accurately and efficiently collation and analysis of  revenue and expenditure projections
•    Provide support to the preparation of activity based budgets as per donor requirements.
•    Checking of cash and other resource disbursements before approval by CFM and CD.
•    Checking of expenditure documentation after projects operations to ensure compliance with initial cash requests and declarations.
•    Provide feedback to CFM on revelations and expenditure malpractices for fraud and error-prone areas.

 Accurate and timely production and submission of donor financial reports
•    Support Country Finance Manager in preparation of proposal budgets
•    Monitor due dates of donor financial reports for timely submission
•    Prepare donor financial reports

 Support the CFM in Budgets and Expenditure Monitoring
•    Ensure Financial Expenditures are in compliance with approved budgets
•    Ensure source documents are supported with credible and approved documentations
•    Ensure donor funds are spent with agreed time periods

Timely and accurate reconciliations submitted as per month-end close out procedures.
•    Approval of Reconciliations
•    Bank reconciliations completed and approved, and outstanding items investigated monthly.
•    Vendor reconciliations ensuring that all transactions are properly captured approved and verified prior to payment to vendors and that they are properly coded and funded.
•    Petty cash reconciliations and outstanding items investigated monthly.

Track expenditure according to donor
•    Ensure posting in system support donor specific activity reporting

Balance Sheet reconciliations
•    Ensure all balance sheet ledger accounts  are reconciled and approved by CD
•    Ensure that all vendor and staff accounts are reconciled on monthly basis and that all outstanding items are explained.
•    Pension reconciled with NICO bi annually and staff account updated

•    Monthly Balance sheet management (Vendor Reconciliations, Control Account Recons, Bank reconciliations)
•    Ensure all errors are resolved in the following month and reported to CFM and that ensure all matters that are inconsistent with M2M cash management are explored.
•    Provide support to CFO on monthly entries into Navigator by checking for  timeliness and correctness of transactions
•    Assist the CFM in preparation of monthly reports for submission to HQ
•    Check and sign all Payment vouchers
•    Run the creditor report at month-end

•    Administrative/ supervision support to Logistics
•    Supervision of the Country Finance Assistant and Country Finance Officer
•    Provide personal or career development support and training to the Finance team subordinates, as required;

Job Requirements
Job Specifications
(Minimum education, qualifications, legal requirements, knowledge, languages, previous work experience, skills, on the job training and competencies required to perform the job).

Qualifications and Experience:
•    Recognised 3 year Accounting/Business Degree
•    At least 7 years post degree experience in finance
•    Experience with institutional donor requirements; ie. DFID, UN, CIDA, USAID, CDC, etc.
•    Strong Analytical and problem solving skills
•    Focused and versatile team player that is comfortable under pressure
•    Computer skills including the ability to operate computerized accounting (Navigator Serenic), spreadsheet and word processing programs at a highly proficient level
•    Previous experience in a multi-national organization 


•    Knowledge of GAAP and Accounting Standards (IFRS)
•    Focused and versatile team player that is comfortable under pressure
•    Analytic and problem solving skills
•    Supervisory skills
•    Computer skills – especially advanced excel skills
•    Previous experience in a multi-national organisation preferred
•    Excellent interpersonal skills
•    Ability to manage competing tasks
•    Detailed oriented

How to apply
Click here to apply: https://mothers2mothers.hua.hrsmart.com/hr/ats/Posting/view/630

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.

Skills Required

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