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Job Title: Programme Assistant

Reporting to: Programme Coordinator

Location: Blantyre. Malawi

Duration: Two year renewable contracts


The Kamuzu University of Health Sciences (KUHeS) is implementing the Africa Centers of Excellence II project through its Africa Center of Excellence in Public Health and Herbal Medicine (ACEPHEM. A vacancy has arisen for the post of a Programme Assistant.


To provide administrative support to ACEPHEM Project to ensure its efficient operation. He/she will support the Principal Investigator and co-investigators through a variety of tasks related to organization and communication. S/he will be responsible for confidential and time sensitive material.


The Programme Assistant will have the following duties:

  • Coordinate all aspects of the administrative. secretariat and logistical preparation of the project;
  • Contact and liaise with the relevant internal stakeholders as necessary in preparation of the workshops including documentation and work programmes;
  • Liaise with the Programme Coordinator and other relevant Secretariat officers in order to ensure coordination of workshops and conference facilities, travel and visa arrangements and other logistical preparations;
  • Draft correspondences and other communications with the internal and external stakeholders;
  • Assist in the preparation of programme documentation including the summary report of the project:
  • Ensure updating the website with the relevant information on the workshop including posting of statements and other documentation:
  • Maintain verbal and written contact and communications with all the relevant stakeholders; and,
  • Provide additional support to the overall work and responsibilities of the project

Professionalism and Competences:
  • Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management.
  • Ability to apply knowledge of various Kamuzu University of Health Sciences and public sector administrative, financial and human resources rules and regulations in work situations.
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and Organizing:

  • Ability to plan own work and manage conflicting priorities.
  • Ability to organize and coordinate administrative and logistical arrangements for seminars, workshops and conferences.

  • Good communication (spoken and written) skills, including ability to draft a variety of correspondence and other communications, summary reports.


  • Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

  • A minimum of a college diploma of Business Administration or equivalent.

Work Experience:
  • At least three years of programme support, administrative and other related experience. Those with experience in an academic or public sector environments will have an advantage.
  • Experience should include servicing of intergovernmental bodies and preparation of funders official documents.

Other Desirable Skills
  • Excellent knowledge of computer office standard applications, such as Microsoft Word, Excel and PowerPoint.

How to apply

Suitably qualified candidates should forward their appIications together with copies of relevant certificates, detailed CVs and names of three traceable referees to:

The Registrar

Attention: ACEPHEM Project Assistant

Private Bag 360


Blantyre 3

Via email:


Copied to: 

Insert the following in the email subject line: PROGRAMME ASSISTANT- ACEPHEM Before the end of business day on 18th June, 2021

Skills Required

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  • Apply Before
    19 Jun, 2021

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