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Job Description

The Malawi Electoral Commission (MEC), invites applications from suitably qualified persons of Malawi origin to fill the following vacant position:




POSITION: PROCUREMENT OFFICER


GRADE: C6


REPORTING TO: SENIOR PROCUREMENT OFFICER


LOCATION: MEC HEADQUARTERS. BLANTYRE


Under the overall guidance of the Procurement Manger and direct supervision of the Senior Procurement Officer, the Procurement Officer is responsible for effective management of daily Procurement and Disposal Activities of the Malawi Electoral Commission. Specific responsibilities and duties include, but are rot limited to:


DUTIES AND RESPONSIBILITIES

  • Assisting in Preparation of Annual Budget Estimates for the Procurement and Disposal Unit
  • Assist in consolidation of User Department’s Procurement and Disposal requirements and preparation of Annual Procurement and Disposal Plans
  • Preparation of Request for Quotations. Request for Proposals and Tender Solicitation Documents
  • Management of procurement transactions and tendering processes.
  • Conducting Bid Evaluations and preparation of Evaluation Reports for Submission to the IPDC
  • Assist with preparation of Internal Procurement and Disposal Committee meeting minutes
  • Preparation of Contract Documents
  • Management of Procurement and Disposal Contracts to ensure that goods/works/services are delivered in accordance with contract terms and conditions
  • Ensuring that procurement files are properly maintained and up to date
  • Ensuring timely preparation of procurement quarterly report for Submission to PPDA
  • Perform other related duties as may be assigned from time to time
 
DESIRABLE QUALITIES AND COMPETENCIES
  • Able to uphold and respect procurement ethics and to conduct activities with integrity.
  • A team player who demonstrates patience, flexibility and honesty.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • A self-starter, who is able to plan and manage his/her own work, take initiatives and strive to meet deadlines.



QUALIFICATION AND WORK EXPERIENCE

The candidate must meet the following minimum qualifications:

  • Bachelor’s Degree in Procurement and Logistics. Business Administration or a Chartered Institute of Procurement and Supply(CIPSJ Graduate Diploma
  • At least 3 years work experience Public Procurement
  • Be Conversant with Public Procurement and Disposal of Public Assets Legal Framework
  • Good working knowledge of MS Office application (Word. Excel), email and able to easily navigate the Internet
  • A Registered member of the Malawi Institute of Procurement and Supply
  • Those with knowledge of IFMIS and SAGE Computer Packages will have an added advantage




METHOD OF APPUCATION:


Applications can be sent through an email to



Email: ceo@mec.org.mw 



Physical applications should be clearly marked on the envelope with title of the position applied for. Interested and qualified candidates should submit heir application letters and curriculum vitae with names and addresses of at least three traceable referees to the following address by 4:30pm on 7 June, 2021. 



The Chief Elections Officer

Malawi Electoral Commission

Private Bog 113

BLANTYRE


Email: ceo@mec.org.mw 



Only shortlisted candidates will be acknowledged. The Malawi Electoral Commission is an equal opportunities Employer.


 

 


Skills Required


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Job Detail

  • Location
    Blantyre
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    08 Jun, 2021

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