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Job Description

Job Title : PROCUREMENT OFFICER  

 


Grade
: MS6 


Responsible to
: Senior Procurement Officer (MS4) 


Responsible for
: All procurement activities of the Trust for the smooth  functioning of the Trust. 


Overall Purpose of the Job: 

Responsible for Contract Management and Monitoring to ensure that Suppliers,  Service Providers and Contractors perform. 


Duties and Responsibilities: 

  • Facilitating pre-contract negotiation meetings with successful bidders.
  • Facilitating contract signing between CMST and successful suppliers.
  • Ensuring that signed contracts have been distributed to all required  stakeholders. 
  • Ensuring that performance securities have been submitted by successful  bidders. 
  • Ensuring that contracts have been captured and approved in Enterprise Resource Planning (ERP). 
  • Monitoring all contracts to ensure that deliveries of goods, works and services  are done according to terms and conditions of contract. 
  • Ensuring preparation of monthly, quarterly, bi-annual and annual Contract Performance Reports. 
  • Follow up and communications to suppliers/contractors/service providers on  outstanding deliveries, works and services. 
  • Recommending and preparing contract termination letters to  suppliers/contractors/service providers that fail to complete contracts according to terms and conditions of contract. 
  • Facilitating dispute resolutions between CMST and its  suppliers/contractors/service providers on issues that may emerge in the course  of execution of contract. 
  • Preparing claims from suppliers on issues encountered during delivery of goods  works or services. 
  • Assisting suppliers on all matters concerning customs clearance. 


Qualification 

  • A minimum of a Bachelor’s Degree in Procurement, Supply Chain  Management or Business Administration from a recognized and reputable  learning institution.
  • Membership with Malawi Institute of Procurement and Supply  (MIPS) is essential. 


Experience and Skills 

  • A minimum of 3 years progressive experience in procurement of fast-moving  consumer goods and experience in procurement of medicines and medical  supplies is a clear added advantage. 
  • Ability to pay attention to detail. 
  • Excellent numerical and analytical skills and, 
  • Excellent computer literacy. 


Attributes 

  • A strong proven passion to fight corruption, 
  • A high measure of tested financial and moral integrity, 
  • Free from past convictions by a court of law of criminal offences.
  • Ability to manage staff.
  • Commitment to the tenets of good corporate governance.


Submission of Application: 


Interested and qualifying individuals should submit applications and detailed  Curriculum Vitae (CV), with at least three names of traceable referees and copies  of certificates. Applications in sealed envelopes clearly marked position being  applied for to be submitted not later than 16.00 HOURS on Monday, 30TH NOVEMBER, 2020 through email:


Email: ceo@cmst.mw


or to this address: 

The Chief Executive Officer,  

Central Medical Stores Trust,  

Private Bag 55, 

LILONGWE. 

Physical Address: Mzimba Street, Opposite Kamuzu Nursing College, Lilongwe.  CMST is an equal opportunity employer.


Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    01 Dec, 2020

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