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Job Description

Applications are invited from suitably qualified candidates to fill the following position tenable at College of Medicine, a constituent of the University of Malawi (UNIMA).

Position: Procurement Officer

Job Summary

Reporting to the College Principal, the Procurement Officer will oe responsible for overall management and strategic leadership in the Procurement Unit to ensure effective delivery of procurement services in order to obtain the best value for money. The successful candidate will be offered an employment contract in line with University of Malawi terms and conditions.

Key Duties and Responsibilities:

Among other things, the Procurement Officer will be expected to perform the followings tasks:

  • Providing strategic leadership and management of the Procurement Unit
  • Developing procurement policies, strategies, systems, regulations and procedures
  • Planning, implementing and monitoring procurement activities
  • Processing procurement contracts and approving the issuing of purchase orders
  • Providing technical support to line managers and users
  • Managing and guiding procurement processes and transactions
  • Reviewing and analyzing supplier terms, prices and performance
  • Researching open market and contract purchase prices for the Internal Procurement Committee
  • Introducing and implementing sourcing strategies
  • Documenting and maintaining records of procurement processes, decisions and contractual agreements for accountability and audit purposes
  • Supervise and mentor junior staff in the procurement unit
  • Ensuring compliance with legal and other regulatory frameworks
  • Coordinating and monitoring due diligence initiatives
  • Servicing Internal Procurement Committee meetings
  • Producing necessary reports


  • Bachelor’s Degree in Procurement or related field. Those with postgraduate qualifications in procurement or related fields will have an added advantage
  • Professional certification.
  • Demonstrable experience in using electronic procurement systems
  • 5 years’ experience in a higher education institution or donor-funded research project.

Other Attributes

  • Team player Ability to work within strict deadlines
  • Commitment to work during odd hours
  • Proficiency in both written and verbal communication
  • Clean employment record

How to Apply

Applicants meeting the requirements above should submit applications including copies of certificates and detailed CV with names, emails and contacts of 3 professional referees to

The University Registrar
University Office
P.O. Box 278


Email: registrar@unima.mw

Please indicate the title of the post on the subject line. Only shortlisted candidates will be acknowledged. Deadline: 30th October, 2020 by 5:00 pm

Skills Required

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  • Location
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  • Type
    Full Time
  • Positions
  • Apply Before
    30 Oct, 2020

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