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Procurement Manager

Date Posted: Feb 18, 2021

Job Description

The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland, Baltimore  established by UMB to carry out UMB’s programs to strengthen health systems and improve the human condition  in the areas where UMB operates through MGIC. MGIC has UMB-approved affiliates, field offices, and program  offices (collectively known as “country offices”) throughout sub-Saharan Africa. MGIC activities are funded  generally by U.S. government entities through cooperative agreements with UMB. The University of Maryland  Baltimore (UMB) has received PEPFAR funding from the US government /CDC for Accelerating Malawi’s PEPFAR  Laboratory Logistics and Infrastructure for Quality (AMPLIFY). This cooperative agreement aims to achieve and  maintain HIV epidemic control. AMPLIFY will strengthen the laboratory efficiency, capacity, and quality through  improving laboratory infrastructure, improving laboratory data utilization for decision making, training human  resources, and adhering to quality management systems.

Applications are therefore welcome for the following  vacant position. 


Position Description 

The Procurement Manager will have the primary responsibility for providing leadership and oversight of the  procurement function for MGIC Malawi. S/he will ensure the country program’s procurement needs are met in  compliance with U.S. Government rules and regulations, including 2 CFR 200 and Federal Acquisition Regulations  (FAR), as well as MGIC policies and procedures and international procurement best practices. 

The Procurement Manager will ensure an uninterrupted supply of health and non-health commodities to fulfill the  objectives of the Malawian program. S/he must be able to communicate effectively with program and technical  teams and educate others on procurement policy. 

The position will be based in Lilongwe and applicants must be authorized to live and work in Malawi. 

Duties and Responsibilities 

  1. Procurement of Goods & Services 
  • Ensure that procurement processes are executed with the highest standards of business integrity and in  compliance with U.S. Government rules and regulations, as well as MGIC policies and procedures. Provide thorough and accurate documentation of procurement processes. 
  • Support management, reporting, and oversight of real or potential conflicts of interest.

   2. Procurement Planning 

  • Work with the country Senior Management Team to establish a Procurement Plan at the beginning of each  project year, to be updated at least quarterly. 
  • Establish key lead times for country procurements to be communicated out to staff for planning purposes. Minimize lead times and reduce the need for “urgent” requests by improving procurement planning and  communication about procurement processes with the country team. 
  1. Procurement Training & Team Management 
  • Educate the country team about procurement processes, requirements, and established lead times. Support internal clients to understand the importance of providing detailed specifications, planning ahead,  and providing feedback about samples and goods/services received. 
  • Supervise, develop, and evaluate assigned staff. Ensure that procurement team members receive regular  and constructive performance feedback, promptly resolve problems, and have an opportunity to develop  professionally. 

  1. Vendor Management 
  • Conduct a thorough market survey at least every two years to refresh the organization’s preferred vendor  list. 
  • Maintain a vendor database with extensive vendor information, including but not limited to: vendor  address and contact information, vendor principal information, physical location verification, etc. 
  • Closely track vendor performance and develop a list of disallowed vendors based on prior organizational  history and client experience. 

  1. Compliance 
  • Engage with the in-country and HQ compliance teams to improve the country’s compliance rating. Ensure the effectiveness of MGIC’s control environment within the procurement team, and perform  regular reviews and spot-checks of procurements to ensure sufficient supporting documentation is in  place, compliance with regulations and policies, etc. 
  • Along with the Senior Management Team, provide a strong “tone at the top” for compliance within the  organization.
  1. Performance Management 
  • Monitor, review status of tasks and update management on the progress of the department’s functions. Evaluate procurement performance using key performance indicators used to monitor procurement  process
  1. Support & Collaboration 
  • Collaborate with leadership to promote a safe and inclusive work environment. 
  • Liaise with finance and other departments to ensure invoice payments are properly documented and  processed in a timely manner. 
  • Engage with key staff outside the country office team to promote procurement best practices. 



  • Bachelor’s degree or equivalent in business administration, purchasing/procurement, economics, finance  or a related field is required; Master’s degree preferred 
  • MIPS - Malawi Institute of Procurement and Supply Certification and/or membership 

Experience, Knowledge, And Skills 

  • Minimum of 8 years of relevant experience in the field of procurement 
  • Prior experience with a U.S. Government-funded organization is required; prior experience in the health  sector is preferred 
  • Extensive knowledge of 2 CFR 200 is required; knowledge of the FAR is preferred 
  • Ability to work independently in a fast-paced and dynamic environment 
  • Attention to detail and a proactive, problem-solving approach are required 
  • Exceptional interpersonal communication and relationship-building skills 
  • Experience engaging with local and international vendors on procurement of goods and services required Prior team management experience required 
  • Fluency in English and effective communication skills are required 
  • Proficiency in MS suite (MS Word, Excel, PowerPoint) and Adobe 

Mode of Application 

Suitable candidates should apply through the following link: 

The closing date for receiving applications 19th March 2021.

Office Address: Golden Peacock Shopping Complex, Area 13, Box 2298, City Centre, Lilongwe, Malawi 

Skills Required

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Job Detail

  • Location
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  • Type
    Full Time
  • Positions
  • Apply Before
    20 Feb, 2021

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