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Procurement Assistant

Date Posted: Jun 15, 2021

Job Description

The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland,  Baltimore established by UMB to carry out UMB’s programs to strengthen health systems and improve  the human condition in the areas where UMB operates through MGIC. MGIC has UMB-approved  affiliates, field offices, and program offices (collectively known as “country offices”) throughout sub Saharan Africa. MGIC activities are funded generally by U.S. government entities through cooperative  agreements with UMB. The University of Maryland Baltimore (UMB) has received PEPFAR funding from  the US government /CDC for Accelerating Malawi’s PEPFAR Laboratory Logistics and Infrastructure for  Quality (AMPLIFY). This cooperative agreement aims to achieve and maintain HIV epidemic control.  AMPLIFY will strengthen the laboratory efficiency, capacity, and quality through improving laboratory  infrastructure, improving laboratory data utilization for decision making, training human resources, and  adhering to quality management systems. 


Position: Procurement Assistant (Lilongwe)



Position Description

The Procurement Assistant, under the overall guidance of the Director of Finance & Administration and direct supervision of Procurement Manager, the Procurement Assistant is responsible for the effective delivery of procurement services to MGIC Malawi. The Procurement Assistant promotes a collaborative, client focused, quality and result oriented approach in the Procurement Unit. Specific responsibilities and duties include, but are not limited to;

Duties and Responsibilities

  • Assist with the preparation of Request for Quotation, Invitations to Bid, Requests for Proposal and co-ordination of their timely delivery.
  • Assist the Procurement Manager in maintaining current up to date procurement documents and manuals.
  • Circulation of quotes, bids and proposal for evaluation.
  • Assistance at meeting between the Procurement Manager and vendors.
  • Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
  • Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
  • Receive the approved requisitions by Director of Finance and Administration and process the appropriate documents procedures for local or overseas purchases/Services/Contracts.
  • Process appropriate document and forms for issuing the petty cash from the cashier.
  • Coordinate with requestors and make sure the right materials are attached to requisitions. Find out the sample of material to be purchased if necessary.
  • Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

Qualifications

Education

  • Completion of Secondary education required with credits in Mathematics and English and a Level 4 CIPS Diploma in Procurement and Supply. Those with bachelor’s degree in Business Administration, Management, Finance, Procurement, Logistics Management in addition to the basic required qualification will have an added advantage.
  • A minimum of 1 year of work experience in procurement in an international NGO or any competitive environment is required.

Experience, Knowledge, and Skills

  • Good working knowledge of MS Office application (Word, Excel, PowerPoint, Outlook) is needed.
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Good organizational and planning skills
  • Knowledge of clerical practices and procedures


Mode of Application 


Suitable candidates should apply through this LINKhttps://smrtr.io/5RjPZ 


Only applications made through the link will be accepted.

The closing date for receiving applications is 28th June 2021. MGIC Malawi is an Equal Opportunities Employer

AN AFFILIATE OF THE UNIVERSITY OF MARYLAND, BALTIMORE Office Address: Golden Peacock Shopping Complex, Area 13, Box 2298, City Centre, Lilongwe, Malawi 



Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    29 Jun, 2021

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