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People and Culture Coordinator

Date Posted: Apr 13, 2021

Job Description

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. Our 42,000+ staff members working in more than 90 countries are united through our ethos, mission and shared desire for all individuals, especially children, to overcome poverty, inequality and injustice.

As a Child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for employment with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

World Vision International in Malawi therefore is currently looking for dedicated professional Christians to fill the positions below. If you are passionate about child wellbeing and you are considering a career with a calling, we would love to talk to you.

Based at the South Zone Office in Blantyre

Purpose of the position:

To provide effective, transparent and legally compliant staffing services to P&C portfolio of WV Malawi. The position will also provide oversight of end to end P and C transition processes of professionals and technical personnel in a timely and cost effective manner.

Major Responsibilities

1. Staffing Requisition and Planning

  •  Work with other Business Partners, Grants and project Team and hiring managers to understand current and future skills needed in WV Malawi.
  •  In partnership with other business partners and hiring managers, ensure proper planning for required positions occur prior to recruitment.
  •  Maintain current knowledge of applicable laws, regulations and trends in recruitment, WVM organizational policies, benefits and compensation, relocation and repatriation.

2. Candidate Screening, Interviewing and Selection Process

  •  In collaboration with hiring managers conduct effective screening, interviewing, and assessments for the best candidates for a position match.
  • Work with International Staffing Specialist to coordinate and manage international staff recruitment under the guidance of the P&C Director.
  • Shortlist candidates for assigned positions from sourcing pools and present candidate short-list to hiring managers.
  • Develop and maintain candidate relationships through ongoing communications regarding questions, updates and status during the interview process.
  • Provide regular updates to hiring managers on search progress throughout the recruitment process.
  • Manage logistics and coordinate interviews for short-listed candidates with hiring managers (e.g. manage interview schedules, travel and related information to both candidates and hiring managers)
  •  Capture and manage candidate interview results and selection decisions
  • Provide feedback to candidates on interview results and selection decisions
  • Coordinate background screening/reference checks for selected candidates.
  • Conduct recruitment in a professional and ethical manner in accordance with WVM goals and Christian Commitment principles.

2. Coordinate Orientation/ On Boarding

  •  Creates clear policies and employee handbooks that explain company operations, policies and ensure all new staff have filled all WV entry forms
  •  Assists staff to get police clearance and vetting new staff
  •  Crafts and sends emails with information about the company and position, including work schedules, dress code and parking options
  •  Liaise and engage department heads in preparing staff orientation
  •  Preparing onboarding kits
  •  Coordinate and Engage ICT and departmental heads on new staff requirements ( eg, working tools, OP profile, Outlook)

3. Offer, Feedback & Closing

  •  Negotiates offer with selected candidate within WVM compensation policies and budget limits specified by hiring manager.
  •  Draws up and issue offer letter for selected candidates and ensure employment contracts in line with WVM standards are issued upon offer acceptance
  •  In consultation with the P&C Director initiate Personnel Action Form (PAF) paperwork for international staff acceptance.
  •  Ensures appropriate orientation/on-boarding support is provided to new hires in collaboration with the P&C Business Partners and hiring managers.
  •  Ensures recruitment file and new hire paperwork is complete and forwarded to the appropriate office or place according to policy.
  •  Coordinates payroll administration for newly appointed staff with the appropriate P&C staff.

4. Communication and reporting

  •  Produce and submits periodic up-dates to inform management about HR plans, achievements, challenges and the way forward.
  •  Produce and submits status recruitment up-dates for stakeholders on a weekly basis.
  •  Submits monthly report to the P&C Director within set standards and timeline.
  •  Submits interview updates report within one week after an activity.
  •  Update and maintain the recruiting database, including utilizing the applicant tracking system efficiently to ensure consistent, timely and accurate data entry.
  •  Generates status and financial reports as needed and participate in continuous quality improvement of the recruitment process (i.e. tracking applicants to requisitions, stats using applicants within the system, entering hire/offer data, log interview information, notes and other types of applicable data)

5. Contract Management

  • Tracks on a monthly basis all WV Malawi contracts to ensure that end of contracts process are timely managed
  • Liaises with P&C Business Partner to process end of contract benefits for all WV Malawi grants and emergency staff (local and international) within the requirements of the law and WVM P&C policies

Qualifications: Education/Knowledge/Technical Skills and Experience

  • • Bachelor’s degree in Human Resource Management, Business Administration or its equivalent from a recognized institution
    • At least 3 to 5 years’ experience in recruitment and/or Human Resources Management with a strong focus in compensation and benefits and job grading systems
    • Deep knowledge of local employment, labour laws and legal requirements.
    • Strong analytical skills with attention to detail
    • Demonstrate personal integrity and trustworthiness
    • Experience in recruitment especially of professional and technical positions (both national and international applicants).
    • Membership to IPMM required


    Send a cover letter with a detailed Curriculum Vitae with three traceable referees to: 
    not later than 21st April, 2021.

    Only short listed candidates will be acknowledged.


    World Vision Malawi does not use agents, nor solicit any form of payments for any application, training, interviewing, testing or any fees in connection with this recruitment. Report any acts of solicitation for payment and/or extortion to World Vision Malawi on the following; Tip offs Toll Free Line 847;

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    23 Apr, 2021

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