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Job Description

DFS Consulting Group Limited is an I.T. and business professional services consultancy company that solves business challenges through technology solutions.

We believe in providing real value to our customers by first understanding their organization and then driving their vision forward through the right blend of strategy, consulting, and technology. We partner with growing SMEs, Projects, NGOs, Government agencies, large companies, and organizations in both the public and private sectors to understand their vision and help them attain it with the right blend of strategy, consulting, and technology. DFS provides the right balance of software, world-class consulting, and support services to help our customers better manage their organization.

Our client is looking for the services of the following personnel:

Job Title: Office Administrator (2 posts)

Location: Lilongwe


Reports to: Director of Administration & H.R.

Job Status: Full-Time

Position Summary:

Ensures proper flow of office procedures and supports the office directors by carrying out everyday office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and suppliers in person, online, and via telephone.

Required Competencies

  •  Outstanding communication and interpersonal abilities
  •  Excellent organizational and leadership skills
  •  Familiarity with office management procedures and basic accounting principles
  •  Excellent knowledge of M.S. Office and office management software (QuickBooks/ERP etc.)

Responsibilities and Duties

  •  Coordinate office activities and operations to secure efficiency and compliance with company policies.
  •  Supervise administrative staff and divide responsibilities to ensure performance.
  •  Manage agendas/travel arrangements/appointments etc., for the upper management.
  •  Manage phone calls and correspondence (e-mail, letters, packages etc.)
  •  Support budgeting and bookkeeping procedures
  •  Generating quotations and invoices in QuickBooks Enterprise Solution
  •  Create and update records and databases with personnel, financial and other data.
  • Track stocks of office supplies and place orders when necessary
  •  Submit timely reports and prepare presentations/proposals as assigned.
  •  Assist colleagues whenever necessary.
  • Any other duties assigned from time to time.

Education and Experience

  •  Qualifications in secretarial studies will be an advantage.
  • Advanced Diploma or Diploma in business administration or Degree relevant field is preferred.
  •  Good team player, flexible and capable of working with a multinational country team.
  •  Excellent interpersonal, motivational and management skills
  •  Excellent written and spoken English, communication and training skills.
  •  Ability to work autonomously and under pressure.

How to apply
Only Shortlisted applicants shall be acknowledged. If interested, please address your application to:

Director of Administration & Human Resource Manager

DFS Consulting Group Limited

P.O. Box 31928





Not later than 11th June 2021

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    12 May, 2021

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