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Logistical Officer 

Date Posted: Dec 27, 2020

Job Description

Job Title: Logistical Officer              




Job Location:        Blantyre

Reporting to:        Logistics Manager


Background

GOAL has been operating in Malawi since 2002, initially in an emergency capacity, and then as a broader health and livelihoods focused development programme. Globally, GOAL’s current strategic goals are as follows: i) communities attain optimal and resilient health; ii) vulnerable groups participate in and shape their society and environment; iii) households and communities have economic and food security. These objectives are in line with the Government of Malawi’s own developmental priorities, as laid out in the MGDS II.


General Description of the Role


Key responsibilities

  • The Logistics Officer is responsible for managing the Base support and Warehouse staff, overall responsible for managing all receipt and distribution of stock in the GOAL Warehouses in Blantyre Office
  • Management of Security Guard timetables/attendance
  • Management of drivers to ensure that they keep time, the vehicles are clean and fuel in time for a trip.
  • Ensure all repairs reported to the Logs Co and repairs done in a timely manner in a cost effective manner
  • Management of Base Water, electricity, generator and ensure it is serviced as scheduled
  • Manage GOAL Blantyre transport fleet and locally hired vehicles where applicable
  • To manage and coordinate all drivers and make regular inspections of vehicles/motor bikes and vehicle logbooks
  • Liaise with Transport Officer with regard to the repair and maintenance of vehicles based on the reports submitted by mechanic or identified garage.
  • To carry out daily weekly and monthly checks on all tools and spares in all GOAL vehicles as well as weekly mechanical checks in cooperation with mechanic or identified garage
  • To provide monthly evaluation reports on all transport issues to the Logs Co
  • To make sure that there is an efficient system of booking (daily, weekly, late, individual vehicle) as per the vehicle bookings and allocation.
  • Coordinates the maintenance of vehicles by maintaining table of tracking database to ensure vehicles are maintained as scheduled.
  • Assist the Logs Co in ensuring that all assets are registered on the Fixed Asset Register
  • Ensure that all assets which are damaged are reported to the Logs Co for repair or request assessment for disposal action
  • Processes inventory requests and validates receipt of goods and materials against requirements; ensures inventory requests are fulfilled
  • Supervise weekly and conduct monthly and mid-year stock taking as per GOAL standards with coordination from Logs Co
  • Produce weekly and monthly warehouse reports as per GOAL Logistics Manual standards based on information acquired from the warehouse records.
  • Updating of stock/bin cards and SMS on a daily basis.
  • Ensuring that all the proper paper work is done that is Internal Requisition Forms, Delivery Dockets, Good in Docket/Goods Receipt Notes, Packing Lists and any other documentation according to GOAL Stores Section.
  • Completion of the Good in Docket/Goods Receipt Notes after every receipt with coordination with Logistics officer and procurement staff
  • Ensuring that all stocks are secure and stock levels are per their level on the appropriate bin-card and using the FIFO procedure to minimise losses through unobserved expiries.
  • Manage procurement at level I in line with GOAL procurement manual – liaise with the Procurement Supervisor on any support required when managing procurements at this level
  • Manage all keys for warehouses and hand over to Logs Co every evening (close of business)
  • Ensure that payment is made promptly and that the finance department receive all necessary documentation


Qualification, Knowledge Abilities and Skills

  • Degree in Logistics and Supplies Management
  • Previous experience working in Logistics unit Preferably in an INGO
  • Staff management experience and good inter-personal skills
  • Fluent in spoken and written English
  • IT literate
  • Report writing skills
  • Very enthusiastic and keen to work hard to achieve the objectives of the programme
  • Skills in computer Packages – Excel, Word, PowerPoint, Access
  • Should be a member of MIPS.


How to apply

Interested candidates should submit application letters, copies of qualifications and curriculum vitae consisting at least three references for similar work by 6th January 2021 to:


Email: jobs@mw.goal.ie


GOAL Malawi promotes gender equality, therefore female candidates are strongly encouraged to apply. For hand deliveries please address your applications to:

Human Resources Officer

GOAL Malawi,

P.O. Box 31807,

Blantyre 3.


GOAL has a Staff Code of Conduct, Safeguarding and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. An individual who works with GOAL is expected to adhere to these policies.


Skills Required


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Job Detail

  • Location
    Blantyre
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    07 Jan, 2021

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