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Human Resources Manager

Date Posted: Feb 24, 2021

Job Description

Family Planning Association of Malawi (FPAM) is a local, non-governmental organization providing youth friendly sexual and reproductive health rights, information, and services.

Family Planning Association of Malawi (FPAM) compliments the government of Malawi in improving the health status of all people in Malawi. FPAM’s vision is a Malawian society with access to quality and comprehensive sexual and reproductive health information and services.

FPAM is looking for suitably qualified candidates to fill the following position:

JOB TITLE: Human Resources Manager

REPORTS TO: Director of Finance & Administration

LOCATION: Lilongwe


Ensure adherence to local HR policies and procedures and relevant local, labour law.


  • Provide guidance to staff and management on HR policies.
  • Support line managers in identifying manpower needs, JD development, posting and support in conducting selection interviews and assessments.
  • Manages the employee Time management, attendance and absences.
  • Support in the delivery of staff retention strategies and initiatives.
  • Manages Compensation & Benefits Programs, dealing with the employee on C&B queries, updating finance department from time to time on the aspects related salary of the new hires, salary revisions, and leave updates for payroll purpose etc.
  • Manages benefits programs such as Pension, Funeral cover, Medical Insurance/ Reimbursement, Car loan and Overtime pay etc.
  • Maintain accurate leave data of all staffs, track all employee leaves and ensure the leaves are utilized from time to time by employee and that staff adhere to leave policy.
  • Ensures legal compliance with the local law or local governing bodies of the country by monitoring and implementing applicable human resource policies and practices
  • Preparing budget of human resources operations in the country.
  • Responsible for the preparation of annual staff development plan.
  • Effectively manage HRIS systems adopted by the organization from time to time.
  • Prepares employee separation notice and related documentation, conduct stay/exit interviews to determine the possibility of retention and understand reasons behind separations.
  • Notify finance department on time about exits and provide required data to arrive at the full and final settlement.
  • Coordinate all governance activities in liaison with the Executive Director

  • Ensure that the staff are compensated with their benefits managed.
  • Management of staff records including leave and personal files
  • Management of staff engagement and exit/ separation.
  • Management of labour relations and legal compliance issues.
  • Coordination of governance activities


  • A degree in Human Resource Management or relevant qualification from a recognized institution.
  • Mature and ethical individual.
  • Must have worked in similar role over 5 years.
  • Knowledge of Malawi and International Labour Laws.
  • Ability to maintain confidentiality.
  • Effectiveness at working with a diverse team.
  • Knowledge of Microsoft Excel/Word.
  • Ability to work independently with minimal supervision.
  • Any other duties assigned from time to time.


Please send your cover letter, CV and copies of relevant certificates with three traceable references to the address below.

The Executive Director,

Family Planning Association of Malawi,

P/B B424,


or send your applications to:


The deadline for submission is the 5th March 2021. Only shortlisted candidates will be contacted Qualified women are encouraged to apply

Skills Required

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Job Detail

  • Location
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  • Type
    Full Time
  • Positions
  • Apply Before
    06 Mar, 2021

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