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Human Resources Assistant (Quote Ref HRC1)

Date Posted: Nov 02, 2020

Job Description

Lighthouse Trust is a registered Public Trust established to manage Centres of Excellence (CoEs) and provide leverage for leadership and delivery of integrated HIV prevention, treatment, care, and support services in Malawi. Lighthouse has been involved in the development of locally applicable HIV care and treatment models. It is strategically positioned in Malawi’s national HIV response due to its close collaboration with the Ministry of Health (MoH). The Lighthouse in close coordination with MoH provides integrated services at Kamuzu Central Hospital, Bwaila Hospital and some health facilities in urban and rural areas in Lilongwe, Queen Elizabeth Central Hospital in Blantyre, Zomba Central Hospital and District Support Program (DSP) for Northern region districts including Ntchisi district. Its strategic approach focus on client-centred care based on four goals which are:-

  • Goal 1: Service delivery: to enhance high-quality, integrated HIV Prevention, treatment, care and support services for adults and children
  • Goal 2: Model interventions and operations research: to develop, pilot, evaluate, and disseminate innovative programs and policies across the continuum of prevention, treatment, care and support for HIV infection and its co-morbidities, both infectious and non-infectious.
  • Goal 3: Quality management: to ensure that all patients at LH clinics and all supported sites are receiving quality health care and services as recommended the MOH and other health development partners by utilizing quality improvement (QI) methodologies in a multidisciplinary team approach.
  • Goal 4: Capacity strengthening: to build and strengthen healthcare capacity for high quality HIV prevention, treatment, care and support services

Lighthouse Trust, with support from the United States of America President’s Plan for AIDS Relief (PEPFAR) through a Cooperative Agreement with Centres for Disease Control and Prevention (CDC), has two grants to operate Centers of Excellence for Comprehensive Integrated HIV Care and Treatment Services in Lilongwe (Grant #NU2GGH002131) and also to achieve HIV Epidemic Control through scaling up of Quality Testing, Care and Treatment in sites outside Lilongwe (Grant # NU2GGH002003).

Through these grants Lighthouse wishes to recruit highly qualified and experienced persons to fill the following positions in order to achieve the above mentioned goals :-

Position Title : Human Resources Assistant (Quote Ref HRC1)

Reports to: Human Resources Manager/Human Resources Officer

Team: Administration

Location: Lilongwe

Purpose of the Position

The Human Resources Assistant provides administrative support to the Human Resources Department.

Responsibilities (which include, but are not limited to):

  • Document Management – maintaining effective filing systems (both paper and electronic) for personnel records, inventory, correspondence, receipts, cleared cheques, reference documents, procedures and guidelines etc.
  • Typing, formatting, printing and copying documents.
  • Maintaining a library of resource materials
  • Preparing, processing, and reviewing a variety of documents, including applications, employee files and Human Resources monthly communications
  • Communicating interview feedbacks to candidates
  • Scheduling meetings, sorting and distributing mail, and maintaining departmental files
  • Assisting in administering employee benefit programs and activities
  • Operating a variety of office tools, including computers, photocopiers and printers
  • Communicating updates to superiors both orally and in writing
  • Maintaining departmental supplies
  • Performing any other tasks or functions assigned.

Qualifications, Skills and Competencies

• Diploma in Human Resources obtained from a reputable university/college
• At least 3 years of experience in the related field
• Strong computer skills especially in Microsoft Excel and Word
• Ability to work in a multi-cultural environment
• Strong interpersonal communication skills
• Fluency in English.

Application Procedure

Eligible candidates meeting the required qualifications and experience should send applications with cover letter, detailed Curriculum Vitae (CV), copies of Certificates, names, addresses and telephone numbers of three traceable referees. Please clearly quote the reference number on the outside of the envelope.

Applications should be received not later than 6th November, 2020 to the following address:

The Executive Director
Lighthouse Trust
Kamuzu Central Hospital
P O BOX 106


Email to: recruitment@lighthouse.org.mw

NOTE: Those currently employed by the Government are not eligible to apply for any position above.
Only those shortlisted candidates will be communicated.

Skills Required

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Job Detail

  • Location
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  • Type
    Full Time
  • Positions
  • Apply Before
    07 Nov, 2020

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