AMG Global’s Client, CBM – Malawi, an International Non-Governmental Organization, seeks to engage a Human Resource and Administration Officer. The position is tenable in Lilongwe.
Position: Human Resource and Administration Officer
The Human Resource and Administration Officer, reporting to the Administration and Finance Manager, will be responsible for the provision of customer focused comprehensive administrative support and office management matters, including CBM office maintenance and logistics, travel and visit planning, meeting organization, reception, general secretarial duties to support country operational plans and in compliance with CBM policies and procedures
KEY JOS RESPONSIBILITIES:
Manage professional office administration and efficient operations of the Country Office in line with relevant CBM standards;
Document and maintain updated administrative processes and procedures, initiate and lead regular reviews to ensure clarity, effectiveness and efficiency.
Provide secretarial support and coordinate office meetings, workshops, training, etc as scheduled.
Ensure office and property/facility management including office cleanliness, organizing and overseeing, maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion Audits.
Take responsibility for record keeping and filing of important administrative office documentation and manage office archives.
Prepare and submit timely and informative quarterly reports to the Country Director.
Proactively develop o procurement master plan to guide all procurement activities and deadlines for the year.
Receive procurement requests, commence the procurement process and oversee integrity of the process before payment is made
Ensuring that all procurement approval, processes, decisions and challenges are adequately documented in agreed format and filed on time.
Act as a member of a vendor/supplier selection committee in procurement processes.
Inventory Asset Management
Ensure at CBM assets, equipment and vehicles are timely and adequately covered for risk through various applicable insurance products.
Control and maintain a CBM Regional Asset Register and Inventory, in line with CBM or donor requirements, as applicable.
Plan and execute the asset verification on a quarterly basis and update the asset register.
Human Resources Administration
Enforce HR policies and standards compliant with local regulations and CBM standards
Manage and timely update employee records.
Facilitate the in-country recruitment and candidate selection process in time with CBM standards
Coordinate the process of induction and briefing for new staff in the Country Offices
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:
Degree in General Management, Business Administration or any other relevant field.
Minimum of of 3 – years in a similar position within a reputable organization, preferably a development organization.
CIPS or other procurement qualification will be on added advantage.
Effective interpersonal and communication skills
High level of professionalism, maturity and integrity when dealing with sensitive information and issues
Willing to work long hours, when necessary
Willingness to commit and adhere to CBM’s values and Child Safeguarding policy.
How to apply
Applicants, meeting the required qualifications, experience and competencies, should send their application, together with a detailed curriculum vitae, and names of three traceable referees (preferably from previous employers} to the address listed, below, quoting reference number: ‘CO 2021/5. The closing date for applications is Friday, 12 February 2021.
Only short-listed candidates will be contacted. CBM encourages persons with disabilities to apply for this position.
For further information about CBM’s inclusion Policy, please visit CBM’s website: www.cbm.org – Resources and Publications sections.
HR Search and Consulting
Blantyre: Global House, Kristwick, Chipnembere Highway, Box 2051, Blantyre, Malawi
Lilongwe: Honeywell Plaza, Area 14, City Centre, Box 30440, Lilongwe 3, Malawi