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Human Resource & Administration Officer

Date Posted: Dec 30, 2020

Job Description

PL FM and GD TV invite applications from suitably qualified and experienced candidates to fill the following challenging positions:


Duties and Key Responsibilities

  1. Human Resource Tasks
  • Assist in implementing strategic human resource policies that enable PL FM and GD TV to effectively fulfil its mandate by recruiting the right type of staff, and deploying and developing them effectively; Manage the recruitment process of the PL FM and GD TV  staff
  • Administer the letters of appointments (new letter of appointment or extension) and other personnel documents in relation to staff appointment; organise and carry out induction courses to new staff as well as the refresher course for all staff
  • To ensure the smooth and efficient running of head office and be accountable for Human Resource processes and systems including filing and up to date maintenance of manual and electronic personnel files.
  • Maintain the Consultant register, administer agreement/contract and the documents filing of Consultants in both hard copies and electronic copies;
  • Ensure to maintain and update the accurate job descriptions within the organisation;
  • Maintain insurance matter related to staff, as well as liaising with insurance company;
  • Maintain the leave record management system and verify annual leave records;
  • Assist in coordinating training activities for staff in line with human resource development strategy; organise probationary and annual performance evaluation exercises for PL FM and GD TV staff members;  Prepare exit separation documents for staff members leaving PL FM and GD TV.
  • Manage company contracts, HR data base and files on Disciplinary records as well as manage application process and performance review records
  • Produce reports for Management on the performance of the administrative section of the organisation including HR and systems reporting.
  • Oversee all aspects of human resource management for all employees including but not limited to recruitment, induction, performance evaluation, and promotion decision activities, training and development and termination


  1. Administrative Tasks
  • Administer procurement of goods and services required for PL FM and GD TV in liaison with GDHL’s Group Procurement Manager
  • Arrangement of Assets and Capacities;
  • Repair and maintenance of office furniture and computers
  • Assist in managing the company’s facilities, including: premises and equipment such as fixed assets
  • Administer official travel arrangements of staff members, including reservation and issuance of air travel, hotel accommodation and appropriate daily subsistence allowances; Establish and maintain suppliers accounts/database
  • Administer the legal documents or contract with third party (suppliers, vendors etc)
  • Ensure that administrative and human resources procedures follow principles of good governance while ensuring speedy delivery of services in the context of an emergency operations organization
  • Ensure the organisation’s safety and security measures are implemented;
  • Develop administration systems including facilities management of PL FM nad GD TV and manage the organisation’s administration systems
  • . To ensure that health and safety requirements are adhered to, as practically as possible, in allpremises used by Common Thread
  • Manage Medical Aid and Pension Schemes
  • Briefing management on all material legal and regulatory matters.
  • Develop and maintain core legal, governance and probity policies and procedures within the organisation.
  • Ensure compliance with all statutory filing and regulatory reporting, working with Senior Management to ensure all reporting is correct and accurate.
  • Monitor changes in all relevant legislation and the regulatory environment and providing advice to Senior Management in relation to same.


Experience, Skills and Attributes


  • Applicants must have a Bachelor’s Degree in Human Resource Management or Business Administration from a well recognized and accredited institution. Those with a Masters Degree in Human Resource Management shall be added advantage.
  • At least 3-5 years of experience in a similar position.
  • Computer skills including the ability to operate spread sheets and word processing programes
  • Good command of oral and written communication.
  • Ability to align thinking and actions to organisational values.
  • Flexibility and adaptability: Ability to respond positively to change and new organisational practices
  • High regards for self-discipline, good attendance record, respect punctuality and set example to others, show consistency in words and actions, has high integrity and is conscientious.





Interested applicants should submit their application letters with detailed Curriculum Vitae (CV) and copies of Certificates with names and addresses of three traceable referees to:


The Company Secretary

Great Dominion Holdings Limited

P.O. Box 30544

Capital City



Email to: hnamwaza@gmail.com

To reach him not later than January 8, 2021. Only the shortlisted candidates will be acknowledged.

A competitive remuneration package awaits the successful candidates therefore chancers need not apply.

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    09 Jan, 2021

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