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Job Description

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. . We started working in Malawi in 2002 and are well known for our innovative and quality programmes. We promote learning and staff development for our staff through training, coaching, mentoring and exposure to new experiences.

Concern Worldwide Malawi has the following exciting opening in Malawi for talented and committed individual. Concern is an innovative and dynamic development and humanitarian organisation, currently working in the districts of Mangochi, Phalombe, Nsanje, Chikwawa, Neno and Mwanza, implementing programmes in Food Security & Resilience; Health & Nutrition; Gender Equality and Education.

Position: Grants & Information Manager – based in Lilongwe

Purpose of the role:

You will lead efficient and quality grants and donor management within Concern Malawi, and actively support the growing country programme grants and contracts portfolio, ensuring compliance to internal, donor requirements, supporting, and building team capacity on the same.

Responsibilities & Tasks:

Grants Management
• Oversee Concern Malawi grants portfolio, keeping respective managers and colleagues informed and updated on donor policies and compliance requirements.
• Maintain the country grants matrix: update and share regularly with programme and finance focal points and HQ Desk Officer (DO), and lead on ensuring timely, accurate, quality reporting to donors.
• With Systems Director and Finance team, assist in ensuring strict compliance with donor and internal finance and logistics guidelines.
• Review reports and proposals to ensure high quality of content and formatting; liaise with HQ DO and Technical Advisors for inputs and ensure comments taken on board.
• Support programme coordinators to track progress against outcomes and completion of deliverables.
• Support the MEAL team in scheduling and planning surveys and evaluations, and ensure inclusion of appropriate outcomes and indicators in programme logframes.

Programme Development & Funding

  •  Actively identify and keep abreast of funding opportunities and key donor priorities and approaches; liaise directly with donors and consortia partner on the same as appropriate.
  •  Arrange and facilitate proposal design/programme development meetings, ensuring participation of relevant colleagues from across the different sub-teams, and consortia partners as necessary.
  •  Maintain a funding tracker to monitor donor pipeline opportunities and, in support of PDPMs, proactivity identify funding gaps to be filled.
  •  Support PD, Consortium Director, and Programme teams to effectively mainstream cross-cutting issues and quality standards.
Information & Communications Management
  •  Take a lead on ensuring clear and complete documentation of grants and programme documents accessible to colleagues in all Malawi offices, including oversight of the Sharepoint site.
  •  Ensure production of quarterly Programme Updates, Newsletters, Briefing Papers and information Packs for distribution to donors, clusters, working groups, supporters etc.
  •  Compile and edit country programme Annual Report and internal updates/reports for PD, Consortium Director and CD.
  •  Represent Concern at cluster coordination meetings and thematic working groups as requested.
  • Human Resource Management & Capacity Building

  • • Support identification of needs for capacity building within individuals and teams, source opportunities and, where relevant, directly lead training to build capacities in report writing, proposal development, documentation, case studies, and other relevant topics as agreed with PD and Consortium Director
    • In liaison with PD, Consortium Director and Partnership Advisor, provide support and training to local partner organisations for quality reporting, proposal writing and knowledge of key donor requirements.

    Credentials and Experience:

    • • Educated to degree level in International Development, Project Management or a related discipline.
      • 3-5 years INGO experience, including at least two years working in a grants role.
      • Familiarity with key humanitarian and development donors, and their specific reporting and compliance requirements (e.g. FCDO, OFDA, EU, Irish Aid, UN, ECHO etc.)
      • Significant experience of proposal development and familiarity with proposal and reporting formats.
      • Solid experience supporting the development of budgets and monitoring expenditure.
      • Highly organised, with experience developing work-plans and tracking tools.
      • Strong computer skills, particularly Microsoft Office, Excel and Powerpoint.
      • Knowledge of main institutional donor priorities for programming in Malawi and/or Southern Africa.
      • Programmatic experience and/or knowledge of some of the following approaches and sectors:  Emergency Response, Resilience, Nutrition, Urban/Rural livelihoods, NRM, DRR, Education, WASH, Protection.

      • Experience working in a consortia arrangement and/or with local implementing partners. Safeguarding at Concern: Code of Conduct and its Associated Policies Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them.

      In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

      Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

      How to apply
      Applications for the above career opportunity should include a cover letter, which should have a clearly labelled heading, attach updated Curriculum Vitae (the most recent experience should be at the top) with names of three referees (one must be most recent Line Manager). Due to the volume of applications Concern receives, Concern will only respond to shortlisted candidates. Send your application to the email:
      by close of business on Tuesday, 6th April, 2021.

      Concern is an equal opportunities employer and welcomes applications from all qualified people. Women are particularly encouraged to apply

Skills Required

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  • Type
    Full Time
  • Positions
  • Apply Before
    07 Apr, 2021

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