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Job Description

Malawi Institute of Management (MIM) has been retained by its client, Ministry of Local Government and Rural Development (MoLGRD), to recruit dedicated and result-oriented individuals to fill the following vacant position tenable in Lilongwe:


The Ministry of Local Government and Rural Development, with the financial support from International Fund for Agricultural Development (IFAD), is ready to execute a Transforming Agriculture through Diversification and Entrepreneurship (TRADE) Programme for a period of 5 years. The main goal of the TRADE Programme is to improve sustainable livelihoods of rural people in Malawi and will be implemented through three inter-linked components: (1) Sustainable producer private partnerships; (2) Enabling environment for smallholder commercialisation; (3) Institutional support and Programme management and coordination. Foregoing, the above stated position will form a dedicated Programme Management Unit (PMU), which will undertake all financial and procurement management activities.


Purpose of the Job

Reporting to the National Programme Coordinator, the Financial Management Specialist (FMS) will be responsible for financial management of the Programme and for maintaining all project accounts in good order. As head of the finance unit, the FMS will take charge of all matters in the Programme accounting cycle. The Programme accounting cycle to be overseen by the FMS, starts from financial related inputs in the Annual Work plan and Budget preparation and budget control, committing funds, disbursements and cash flow management in an effective and efficient manner, financial reporting to ensure smooth audits and facilitation of supervision missions on all financial management aspects.

Key Responsibilities

  • Champion the Installation of appropriate accounting/reporting systems to ensure that the Programme Management Unit and especially the National Programme Coordinator are regularly informed of on-going financial activities and transactions. Ensure that TRADE structure in terms of its components, sub-components, categories, activities, and approval limits are accurately profiled in the Government of Malawi (GOM) Integrated Financial Management System.
  • Ensure timely capture of TRADE in the GOM budget as required by the GOM budgeting processes and calendars. Communicate to all implementing partner institutions, service providers and grantee recipients their financial responsibilities, the funds available and how to access the funds, and the requirements of reporting and record keeping in accordance with prevailing government practices which are acceptable to IFAD. Maintain all accounting records in a form appropriate for regular auditing (at least once a year).
  • Ensure that all project funds are used in accordance with the conditions of the financing agreements, with due attention to economy and efficiency, and only for the purposes for which the funds were provided. Ensure that counterpart funds have been provided and used in accordance with the conditions of the financing agreements, with due attention to economy and efficiency, and only for the purposes for which they were provided.
  • Ensure that designated accounts are maintained in accordance with the provisions of the financing agreement and in accordance with the financier’s rules and procedures. Ensure that the financial statements are prepared in accordance with International Public-Sector Accounting Standards as adopted in Malawi.
  • Liaise with external auditors to audit the Programme accounts to meet the required submission dates by IFAD.

Qualifications and Experience

  • A minimum of Bachelor’s Degree in one of the following: Finance, Economics, Accounting, Business Administration or Commerce from a recognised University.
  • At least 7 years’ proven experience in the financial and administrative management of Programmes or businesses with similar funding budgets and staff complements to the Programme in the public,
  • Private, NGO sectors and specific private sector/commercial accountability and experience will be a pre-requisite for selection; and,
  • Experience in development partner supported programme accounting with similar setting will be an added advantage.

Key Competences

  • Good knowledge of accounting.
  • Demonstrates integrity by modelling the GoM and IFAD’s values and ethical standards.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Promotes knowledge management and a learning environment.
  • Ability to lead strategic planning, results-based management and reporting; and,
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery.

Submission of Applications

Interested applicants that meet the requirements and qualifications of the position are advised to apply by submitting an application letter accompanied with a detailed curriculum vita, indicating all past experience from similar programmes as well as the contact details (email and telephone number) of at least three (3) professional references.

Applicants are also strictly advised to include copies of original certificates. Submissions to be sent to the email:

Email: recruitment@mim.ac.mw  copying : mim.dcas@gmail.com

Clearly mentioning the subject line MLGRD/IFAD/RECRUITMENT/2020.

Closing date: Friday, 18th September 2020. Only successful applicants will be acknowledged.

Skills Required

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  • Type
    Full Time
  • Positions
  • Apply Before
    19 Sep, 2020

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