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Job Description

Baylor College of Medicine Children’s Foundation – Malawi (BCMCF-M) is a not-for-profit organization working in partnership with the Malawi Government in the health sector. Our Mission is to provide high-quality, high-impact, highly ethical pediatric and family-centered health care, health professional training and clinical research, focused on HIV/AIDS, tuberculosis, malaria, malnutrition and other conditions impacting the health and well-being of children and families worldwide.

The Baylor-Tingathe program developed in 2008 initially responded to suboptimal uptake of PMTCT and pediatric HIV services in Malawi and has grown over the past 12 years to support the full cascade of HIV care and treatment services. The current CORE programming seeks to support the Malawi Government in achieving epidemic control, by providing client focused care to People Living with HIV from the time of diagnosis to linkage and full engagement in care. BCMCF-M’s CORE programming is funded by USAID, and is currently operating in 6 districts in Malawi. BCM-CFM is seeking qualified candidates to fill the position of:

Position: Finance Officer, Tingathe Programs

Contract Duration
:  1 year (renewable)

Position Type:  

:  Lilongwe, Malawi

Position Description and Responsibilities

Primary Supervisor: Finance coordinator

Secondary Supervisor: Finance and Administration Director

Position Description:

The Finance Officer is a person who has hands on experience in accounting and financial reporting, including experience with accounting software (in particular Sun System).  S/he should be able to understand BCM-CFM’s financial procedures and policies. S/he should also be able to understand the budget and work plan and key provisions of each grant that the Program is implementing. Using this knowledge, s/he should be capable of providing financial advice to other staff.

S/he should have experience in supervising other staff as s/he oversees the work of Finance Assistants when necessary. S/he must be a person of integrity, organized, a self-starter capable of working with minimum supervision and deliver according to set deadlines


  • Prepare necessary journals for review by Finance Coordinator.
  • Follow up the capturing of all approved Journals by staff responsible for capturing in the system.
  • Investigate all anomalies and ensure these are corrected immediately.
  • Prepare monthly reconciliation for the GL accounts assigned.
  • Prepare Bank Reconciliation for all Baylor
  • On a daily basis review balances in all Program Fuel Card accounts and ensure balances accurate and equal card float.
  • Prepare journals to allocate fuel usage and Top – ups for review by Finance Coordinator.
  • Follow up the capturing of approved journals in the system.
  • Investigate all anomalies and ensure these are corrected immediately.
  • Prepare Program fuel Monthly Reconciliation
  • On a daily basis, review balances in all Program Petty cash accounts and ensure balances equal petty cash float
  • Prepare journals to allocate expenditure on reimbursements for review by finance coordinator.
  • Follow up the capturing of petty cash Journals in the system.
  • Investigate all anomalies and ensure these are corrected immediately.
  • Maintain an up-to-date register of Office advances that tracks the level of office advances.
  • Follow up with Staff on any issues that needs clarification on office advances.
  • Issue Office advance tracking numbers and communicate with staff once advances have been processed / transferred
  • Ensure all transactions processed have adequate supporting documents and liaise with staff responsible for filing to ensure appropriate files are maintained for journals.
  • Help in retrieving documents when needed, i.e. during systems financial reviews or during audit
  • Handle any assignment assigned by supervisor.


  • Degree in accounting from a reputable institution
  • Minimum of three years’ experience with nonprofit Organizations financial and operation systems
  • Strong interpersonal skills to engage staff and community members
  • Fluent in both Chichewa and English
  • Should be proactive in relation to identifying gaps and come up with workable solutions
  • Ability to meet deadlines with strong attention to consistency, detail, and quality
  • Excellent organizational skills with ability to handle sensitive information confidentially
  • Excellent interpersonal skills, mature, disciplined, loyal, and shows initiatives
  • Ability to work independently
  • Team Player

Application Instructions

Applications must include the following:

  1. A motivation letter providing explanation and detail on how the applicant satisfies the required candidate profile;
  2. A current Curriculum Vitae;
  3. Names and contact information of two (2) traceable supervisory referees

Suitably qualified and experienced candidates should address their applications to;

The Executive Director

Baylor College of Medicine Children’s Foundation-Malawi

P/Bag B-397

Lilongwe 3


Closing date for receiving applications is on 28th August, 2021. Only shortlisted applicants will be acknowledged.

Skills Required

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Job Detail

  • Location
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  • Type
    Full Time
  • Positions
  • Apply Before
    29 Aug, 2021

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