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Finance & Administration Manager

Date Posted: Sep 23, 2020

Job Description

Trócaire is an Irish NGO working in partnership with local and national NGOs, faith based- and advocacy organisations and networks in Malawi. Trócaire envisages a just and peaceful world where; people’s dignity is ensured and rights are respected; basic needs are met and resources are shared equitably where people have control over their own lives and those in power act for the common good. Globally, Trócaire provides humanitarian assistance and long-term support to communities in over 20 countries across Africa, Asia, Latin America and the Middle East. Trócaire has worked in Malawi since 1976 and established its country office in Lilongwe in 2007. In Malawi, we work across three thematic areas: Women’s Empowerment; Resilience and Sustainable Livelihoods; and Humanitarian Response.

Position: Finance and Administration Manager

Trócaire is looking for a mature, dynamic and motivated senior manager to lead the financial and administration management of the country office. Reporting to the Country Director, the Finance and Administration Manager is a member of the Country Management Team, responsible for ensuring the Malawi programme delivers on its country strategy. She/he will lead a team of two Programme Accountants, a Finance Officer, an Administration Officer and about ten support staff. The role will also work in close collaboration with the programme teams and implementing partner organisation to deliver results. For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits. The position is based in Lilongwe with occasional travel to partner organisations and programmes in Malawi. The contract will be for two years with possible renewal based on satisfactory performance and availability of funds.

Scope of work

Responsible for managing all aspects of the finance and administration functions in the Malawi Country Office, including:

  • Lead in the preparation and finalisation of country budgets (administration and programme)manage the process of quarterly budget reviews, revisions and multi annual plans, as well as ensuring timely and accurate preparation of monthly management accounts for budget-holders and country management.
  • Lead the country level process to appraise partner financial controls and systems with a view to enhancing partner capacity and ensuring proper stewardship of Trócaire funds, in collaboration with finance and programme staff.
  • In collaboration with the Country Director, ensure that timely and efficient internal and external audits are carried out, in line with Trócaire policy and back donor and host government requirements, and recommendations followed up.
  • Ensure full compliance with Trócaire’s fraud policy and related back donor or host government requirements
  • Manage and advise on all administrative issues including statutory compliance and legal registration issues, procurement and purchasing, asset management and inventory, documentation and data management, service providers, transport, infrastructure and office security.
  • Manage IT systems in close collaboration with Regional and HQ IT specialists.
  • Manage HR, ensuring adherence to HR policies and procedures and local legislation, in close collaboration with the Country Director and HR department in HQ.
  • Develop and maintain excellent professional relationships with colleagues, service providers and staff of implementing partners and other agencies.

Person Specification

  • Relevant University Degree in Accounting, Business Administration, Finance as a minimum in addition to professional accountancy qualifications e.g. CPA , ACCA or ICCAM.
  • Minimum six years professional experience in a finance role (including three years in a managerial role, preferably in an INGO or international development sector.
  • Demonstrated in-depth knowledge of financial systems and controls, management of large budgets. Sound knowledge of administration and Human resource management.
  • Ability to facilitate relevant training and encourage/nurture learning of (partner) staff.
  • Strong computer literacy skills, including web-based accountancy packages. Knowledge of Agresso and Sales Force an asset.
  • Ability to work on one’s own initiative as well as part of a team.
  • Demonstrated ability to operate under pressure and meet deadlines.
  • Excellent interpersonal and communication skills.
  • Acts with a high level of reliability, integrity and honesty at all times.
  • Ability and interest in working in a multi-cultural environment.

Mode of Application

Applications should include the following: i) A cover letter outlining your motivation and how you fulfill the person specifications for the post; ii) An up to date Curriculum Vitae; iii) Names and contact details of three referees.

Applications should be addressed to:

The Country Director


Private bag A47


and should only be sent to:

Email: infomalawi@trocaire.org

by noon Thursday, 1st October, 2020. The email subject should be: Finance and Administration Manager.

Only applications from shortlisted candidates will be acknowledged. Applications received after the deadline will not be taken into consideration. For the full job description, please e-mail:

Email: infomalawi@trocaire.org

Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. All new hires in Trócaire are required to complete a Self-Declaration Form and sign up to the Code of Behaviour contained in Trócaire’s Safeguarding Children Policy. A police background check may be part of the recruitment procedure.

Skills Required

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  • Type
    Full Time
  • Positions
  • Apply Before
    02 Oct, 2020

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