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Finance & Administration Assistant

Date Posted: Feb 20, 2021

Job Description

Yamba Malawi transforms children’s lives by empowering communities to break the cycle of poverty. We acknowledge that strained resources, poor safety nets, and limited caregiver capacity lead to poor childhood development outcomes, particularly during children’s first five years, and have lifelong effects. Limited financial literacy and insufficient access to formal financial services hinder community and caregivers’ efforts to invest in their children’s futures. And lack of economic opportunity creates a cycle of extreme poverty that increases childhood vulnerability and has lifelong effects on children’s growth, development, and happiness.

Yamba Malawi’s signature Childhoods and Livelihoods program uses a holistic 3-pronged approach to addressing these complex and interrelated set of challenges: 1. improving nurturing care and support for children through the strengthening of community safety nets and services, and increasing caregiver knowledge and skills in best practices for childhood wellbeing and early childhood development (ECD), 2. increasing access to financial knowledge and services, including training, savings and credit, and budgeting to improve the use of income on children’s existing and future need, and 3. improving economic resilience through diverse income generating activities that provide increased income to meet children’s basic needs.

Working at the household and community level, the Program includes a planned, time-bound sequence of activities that pairs the transfer of business assets with training, savings promotion, short-term income stabilization, and critical ECD and childhood wellbeing coaching that enables caregivers to plan beyond immediate needs and build foundations to improve their children’s futures.

Yamba Malawi is a 501(c)(3) organization with offices in Brooklyn, NY and Lilongwe, Malawi. We offer competitive benefits including comprehensive health insurance and generous time off. The organization is seeking experienced professionals to contribute their high level of expertise to the organization and the program through the following positions:

Position: Finance and Administration Assistant

Location: Lilongwe

Malawi Job Category: Full-Time 1 year Contract (Renewable)

Language(s): English/Chichewa

Supervision received: Deputy Director of Finance and Operations

Start Date: April, 2021

The Finance and Administration Assistant (FAA) is responsible for supporting Yamba Malawi’s financial and administration management. The Finance Assistant is responsible for ensuring that financial documents are complete as per financial and procurement policy and the documents are properly filed. The FAA will be responsible for preparation of donor reports as requested by the Deputy Director of Finance and Operations.


  • Preparation of payment vouchers
  • Ensure accuracy and completeness of payment vouchers in compliance to Yamba Malawi’s policies and procedures
  • Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to beneficiaries
  • Ensure that all advances are liquidated timely
  • Prepare monthly bank reconciliation
  • Preparation of statutory payments.e.g. PAYE and Withholding Tax
  • Assist in producing management reports.
  • Assist program managers in the production of budget estimates
  • Update the accounting transactions in the automated accounting system.
  • Filing of finance documents both electronic and hard copy.
  • Assist in the preparation of all donor financial reports in respect to accounting, legal and contractual requirements


  • Maintain an expense analysis for vehicles to determine cost cutting measures
  • Maintain asset register
  • Ensuring that goods supplied have been procured following Yamba Malawi’s procurement policies
  • Oversee facilities and technology, ensuring efficient and comfortable daily operations
  • Manage Yamba Malawi’s fleet.


A. Competencies/Personal Attributes

  • Must be detail-oriented and possess excellent organization skills, with the ability to prioritize, multi-task, and meet aggressive deadlines
  • Effective planning and mobilization/organizing skills.
  • Knowledge of non-profit legal rules, regulations, and guidelines
  • Excellent communication skills both verbal and written
  • Experience with QuickBooks strongly preferred
  • Strong Microsoft Excel knowledge a must

B. Desired Qualifications

  • Advanced Diploma in Accounting and Administration


Applications from qualified candidates, including a CV and a cover letter that justifies the relevance of the candidate’s’ background and experience to the position should be sent to:

Email: jobs@yambamalawi.org

no later than Friday, February 26th ,2021. Please specify in the email subject line the position being applied for: M&E Coordinator, Program Officer or Finance and Administration Assistant. Only shortlisted candidates will be contacted. No phone calls please. No phone calls or LinkedIn requests please

Skills Required

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Job Detail

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  • Type
    Full Time
  • Positions
  • Apply Before
    27 Feb, 2021

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