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Job Description

Copyright Society of Malawi is a statutory organization established under section 5 of the Copyright Act of 2016. Its core function is to promote and protect creativity. The organization is looking for applicants to fill vacant positions in the following post;


We are looking for a qualified person to organize paper and electronic documentation according to an efficient filing system. The job holder will be expected to protect and update files as well as make them easily accessible. The goal is to preserve the Section’s records in an efficient and effective manner.


  • Process copyright and related rights registrations for filing and archiving purposes.
  • Sort all paper based files according to content, dates, significance etc.
  • Create or update records with new files and information.
  • Store all paperwork in designated places securing the important documents.
  • Enter paperwork into an electronic system either by data entry or by using optical scanners.
  • Deal with all requests to access files and keep logs of borrowed papers.
  • Develop an efficient filing system to make updating and retrieving files easier.
  • Follow policies and confidentiality dictations to safeguard data and information.

Minimum Qualifications

  • Certificate in Business Administration, Communication, Law, ICT or relevant field
  • Minimum 4 years’ experience.
  • Knowledge of Library Management system such as Koha will be an added advantage.

Requisite Knowledge, Skills and Abilities

  • Strong Computer skills including use of MS Office
  • Ability to work with minimum supervision
  • Very good team player and results oriented
  • Ability to exercise professionalism, integrity, efficiency and accountability
  • Proven experience as file clerk
  • Knowledge of filing systems
  • Very good knowledge of office equipment (photocopier and scanners)
  • Good command of English both oral and written
  • Dependable with a respect to confidentiality and policies
  • Excellent organizational skills
  • Great attention to detail.

Application Instructions

Interested and qualified candidates should submit applications together with copies of relevant certificates and Curriculum Vitae to the address below by 7th September, 2021

The Executive Director

Copyright Society of Malawi

P.O. Box 30784

Capital City


Skills Required

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Job Detail

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  • Type
    Full Time
  • Positions
  • Apply Before
    08 Sep, 2021

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