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District Mortality Surveillance Officers (10 Positions)

Date Posted: May 17, 2021

Job Description


The National Registration Bureau (NRB) is a Government Department under the Ministry of Homeland Security. Through the National Registration Act (2010), NRB is mandated to implement, coordinate, manage and maintain the National Registration and Identification System (NRIS) in Malawi. NRB has the following deliverables: Birth Certificates; National Identity Cards for bonafide Malawians; Identity Cards for foreigners; Certificate of Registration of Marriage and Death Certificates.

National Registration Bureau with support from Centers for Diseases Control and Prevention (CDC) intends to fill the following vacant positions under the project Title: Scaling up and Improving Quality of Civil Registration and Vital Statistics in Malawi Through the National Registration Bureau under the President’s Emergency Plan for AIDS Relief (PEPFAR)

Position: District Mortality Surveillance Officers (10 Positions)


Job Description.

Reporting to the Project Manager, the incumbent will be expected to manage and coordinate day to day district activities of all aspects of Verbal Autopsy (VA) which includes ensuring that VA is conducted in conformity with Standard Operating Procedures (SOPs) and regulations. The positions will be tenable in Nsanje, Chikwawa, Mchinji, Machinga, Mangochi, Lilongwe, Phalombe, Ntchisi, Blantyre and Balaka. The successful candidate will be offered one year contract, renewable based on performance and availability of funding.

Community Engagement.

  • Establish and nurture good working relationships with District Registration Office and National Registration Bureau staff members, village chiefs, their clerks, religious leaders and general community members.
  • Engage National Registration Bureau staff members, health workers and other stakeholders to implement community engagement, mobilization and sensitization activities thereby ensuring good participation in death registration and Verbal autopsy.
  • Conduct community awareness campaigns.
  • Liaise with Community Health Action Groups, local community and religious leaders to ensure continuous community sensitization.

Capacity Building.

  • Arrange and partake in training health facility personnel, village heads, their clerks and religious leaders.
  • Facilitate trainings of evaluation staff members, Village Reporters and Community Health Workers on mortality surveillance.
  • Supervise and mentor village heads and their clerks to ensure accurate completion of source documents (NR-10 C forms, village death registers & NR-11 forms).
  • Conduct ad-hoc data quality checks.

Participant Recruitment.

  • Assist in explaining evaluation protocol and procedures to project partners and participants.
  • Visit village chiefs and their clerks to ensure that NR-10 C, NR-11 forms and village death registers are being completed.
  • Oversee collection of mortality data from all health facilities and villages.
  • Upload mortality data on tablets from source documents (NR-10 forms, NR-10C forms and village death registers) and timely transmit the data to central office.
  • Issue compensation to bereaved families, in accordance with VA procedures.

Management of Supplies, Equipment and Resources.

  • In collaboration with NRB office at district level, ensure availability of adequate mortality surveillance supplies at community level.
  • Properly document records of supplies.
  • Take diligent care of allocated project equipment and other resources.
  • Manage funds for compensation of participants and keep records of the same.

Quality Assurance.

  • In collaboration with Eas, village reporters, chiefs and their clerks, resolve queries provided by data managers and other evaluation officers thereby enabling accurate and timely reporting.
  • Participate in follow up efforts aimed at ensuring collection of complete and accurate data.
  • Maintain high-quality records of field activities.
  • Identify and resolve errors in completion of source documents at community levels.
  • Whenever applicable, review quality of verbal autopsies conducted.
  • Identify barriers to quality data collection, resolve them and escalate outstanding issues to District Office.
  • Organize and conduct review meetings with communities.
  • Wherever applicable, assess the consistency of collected mortality data through comparing with details recorded by HSAs in village health registers (VHR)
  • Ensure that procedures and protocols are adhered to.
  • Keep participant details confidential.
  • Assist in all aspects of data quality assurance.
  • Compile and timely submit reports using provided report templates.
  • Upon agreement with District office, facilitate reporting through collecting completed forms from chiefs, their clerks, to district office.
  • Participate in regular project meetings to evaluate and plan activities.

Desired Qualifications and Competencies

  • Bachelor’s degree in social science, public health/epidemiology, social work, nursing or any health-related qualification from a recognized institution.
  • Minimum of 3 years in research or development experience in a busy setting, especially in community engagement and data collection.
  • Computer literate with experience in utilizing electronic data capturing methods, Microsoft office, and internet application systems.
  • A clean motorcycle riding license.
  •  Ability to properly work within a diverse team and with minimal supervision.
  • Ability to adhere to good clinical practice.
  • Trustworthy and accountable on project assets and supplies.
  • Excellent verbal and written communication skills.
  • Ability to cultivate and maintain good relationships with communities, colleagues and partners.
  • Good facilitation and interpersonal skills.
  • Ability to pay attention to details.
  • Ability to work under pressure and meet deadlines.
  • Mature, with good sense of confidentiality and judgement.
  • Respectful to local ethics.

Post entry training:

Specific job related training will be provided for each position through in-house training, to familiarize / enable the incumbent to perform his/her duties in accordance with procedures of NRB and its donors.

How to apply

Interested candidates should send application through one of the following channels listed below.

The Principal Human Resources Management officer (PHRMO).

The Vice President Office Building

National Registration Bureau

Private Bag B 318

Capital City,


Or through the following email:


For any enquiries call on 021227555

The closing date for receiving applications is May 28, 2021

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    29 May, 2021

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