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Job Description

Job Title : ASSISTANT PROCUREMENT OFFICER  


Grade
: MS7 


Responsible to
: Procurement Officer (MS6) 


Responsible for
: Assisting in all procurement activities of the Trust for the  smooth functioning of the Trust. 


Overall Purpose of the Job: 

Responsible for Procurement Directorate’s record keeping and documentation  for effective implementation and compliance of records management systems  and procedures of the Trust. 


Duties and Responsibilities: 

  • Opening procurement files and maintaining supplier data base and files. 2. Assisting in the preparation and publication of procurement notices,  invitation for bids and calls for expression of interest as well as evaluation of  tenders. 
  • Assisting in the sending out of Request for Quotations (RFQs) to prospective  bidders. 
  • Assisting in preparing Quarterly Procurement Reports and maintaining  appropriate records to ensure that procurement process decisions and contractual agreements are accurately documented for accountability  and audit processes. 
  • Assisting in preparing and facilitating the signing of Local Purchase Orders (LPOs) and contracts by CMST and suppliers. 
  • Ensuring that signed contract copies are distributed to all relevant units (i.e. Procurement Unit, Finance, Receipt Section and Suppliers). 
  • Handling the dispatch and collection of procurement mail. 
  • Assisting in verifying and vetting procurement documents to ensure  adherence to relevant regulations. 
  • Carrying out data entry and processing activities in order to achieve the mandate of CMST. 


Qualifications 

  • A minimum of a Diploma in Supply Chain Management or Advanced Diploma  in Purchasing and Supply; or CIPS Level 5 Diploma or Diploma in Business Administration.
  • Membership with Malawi Institute of Procurement and Supply (MIPS) is essential. 


Experience and Skills 

  • At least 3 years progressive experience in procurement and/or supply chain  management. 
  • Experience in the procurement of medicines and medical supplies and  services shall be an added advantage. 
  • Ability to pay attention to detail with excellent computer literacy in Microsoft Office. 
  • Excellent numerical and analytical skills. 
  • Ability to understand oral and written instructions. 


Attributes 

  • A strong proven passion to fight corruption. 
  • A high measure of tested financial and moral integrity. 
  • A clean criminal record with commitment to the tenets of good corporate  governance. 


Language Requirements for all positions: 

  • Fluent in both written and spoken English. 



Submission of Application: 

Interested and qualifying individuals should submit applications and detailed  Curriculum Vitae (CV), with at least three names of traceable referees and copies  of certificates. Applications in sealed envelopes clearly marked position being  applied for to be submitted not later than 16.00 HOURS on Monday, 30TH NOVEMBER, 2020 through email:


Email: ceo@cmst.mw


or to this address: 

The Chief Executive Officer,  

Central Medical Stores Trust,  

Private Bag 55, 

LILONGWE. 

Physical Address: Mzimba Street, Opposite Kamuzu Nursing College, Lilongwe.  CMST is an equal opportunity employer.


Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    01 Dec, 2020

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