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Job Description

The National Oil Company of Malawi (NOCMA) whose main objective to ensure security of fuel supply in Malawi is a wholly owned Malawi Government Company established under the Company’s Act of 1984 on the 10th December 2010 and commenced its operation in 2012. NOCMA is responsible for managing the Country’s 60 million litres Strategic Fuel Reserves situated in Blantyre, Lilongwe and Mzuzu; and smaller depots in Chilumba, Chipoka and Mchinji.

Over the past eight (8) years, the Company has grown tremendously in its national strategic importance with its fuel importation market share growing from ten percent (10%) in 2015 to an average of sixty-Five percent (65%) in 2019/20 and this has been matched with growth in Institutional capacity and investments to enable efficiency and effectiveness in executing its mandate.

In its drive to ensure improved and sustained efficiency and effectiveness in delivery of its mandate, NOCMA is seeking to recruit qualified and experienced candidates to fill various highly rewarding positions that have arisen within the Company.

An attractive remuneration package commensurate with experience and qualification is on offer to the right candidates with prospects to build a meaningful career within the Oil Industry.

NOCMA is therefore excited to invite interested applications to apply for the following position:

Position: Administrative Assistants (NOC8) – 3 positions

Tenable at Head Office, Lilongwe

The post is responsible for running and coordinating the day-to-day departmental and/or section administrative duties.

Key Duties and Responsibilities

• Providing administrative support to respective departments heads and teams;
• Providing secretarial duties;
• Supervising drivers in his/her charge and support with departmental fleet management;
• Drafting and typing correspondences and reports;
• Handling sensitive and confidential information;
• Filing and managing a shared departmental database platform;
• Taking notes during meetings and compiling minutes;
• Attending to visitors and arranging meetings;
• Making travel arrangements and maintaining diary for the director and departmental staff;
• Attending to telephone calls;
• Managing all incoming and outgoing mail and maintaining an up-to-date mail register;
• Operating various office equipment and reporting faults;
• Ordering materials and accessories for the office;
• Serving refreshments,
• And any other appropriate duties assigned by Immediate Supervisor.

Minimum Qualifications and Work Experience

• Diploma in Secretarial Studies or Business Administration or equivalent qualification;
• Malawi School Certificate of Education (MSCE);
• 5-years work experience in a busy organization;
• Good track record in managing external stakeholders;
• Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint, publisher among other packages;
• Working knowledge in book-keeping, petty cash management; and procurement and stocks administration;
• Knowledge of project and task management tools.

Application procedure

Eligible candidates meeting the required qualifications and experience should send applications with cover letter, copies of certificates, detailed curriculum vitae (CV), names, addresses and telephone numbers of three traceable referees to the following address by the 25th March 2021;

The Deputy Chief Executive Officer

National Oil Company of Malawi Ltd

4th Floor, Kang’ombe House

Private Bag 370


Attention: Mrs. Molly Chilizani, Human Resources Officer


Female candidates are strongly encouraged to apply as NOCMA is committed to achieving relevant quota provisions in the Malawi Gender Equality Act 2013

Skills Required

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  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    26 Mar, 2021

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