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Administrative Assistant

Date Posted: Apr 18, 2021

Job Description

Malawi Network of AIDS Service Organization is a leading membership organization Playing a unique role in coordinating Civil Society Organizations (CSOs) and Community Based Organizations (CBOs) in the fight against HIV and AIDS in Malawi. To effectively discharge its mandate and strengthen the existing capacity, MANASO would like to recruit and fill the vacant posts below:



POST: ADMINISTRATIVE ASSISTANT 




Job Summary:

Provide support to Executive Director and senior Management including management of office administration functions, logistics, scheduling meetings/appointments and supporting procurement process s and procedures as well as acting as liaison person between MANASO and partners.


Principal Duties


  • Providing customer service
  • Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Sending out and receiving mail and packages
  • Performing multifaceted general office support including filling and archiving of important documents.
  • Managing payment and procurement files
  • Ensure office, internet and telephones are maintained
  • Supervise the work of office assistant
  • Performing administrative functions to support the office of Executive Director which includes taking minutes and sending invitations.

Minimum Requirements

  • 3-5 years’ experience working as an Administrative Assistant in a busy organization
  • Diploma in Business Administration or related field.
  • Computer literate and knowledge is a MUST
  • Excellent communication skills, both written and verbal in English and Chichewa
  • Able to pay attention to details and work in a fast paced environment
  • Self-starter and able to handle multiple tasks
  • Able to work odd hours when needed





INSTRUCTIONS


For Vacancy positions please use the following email;



Email: manasovacancies@gmail.com



Or send to:


The Executive Director


MANASO

Area 47 / 4 / 633

Chitukula Street

P.O. Box 30493.

LILONGWE 3



Closing date for receiving all completed applications is 23th April 2021


Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    24 Apr, 2021

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