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Job Description

Newborn Essential Technologies and Solutions (NEST360) is a global consortium committed to ensuring that every hospital in Africa can deliver life-saving care for small and sick newborns. NEST360° aims to reduce 50% of newborn deaths in hospitals by developing and distributing a bundle of high-quality technologies and services for newborns.

Position: Administrative Assistant


  • Providing general support to local and foreign visitors and book travel arrangements and accommodation
  • Answering and directing phone calls
  • Maintain contact lists and act as a contact for internal and external clients
  • Update and maintain office policies and procedures
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors), research new deals and suppliers, submitting invoices
  • Scheduling and coordinating appointments, meetings and presentations, interviews, events and other similar activities
  • Plan meetings and take detailed minutes as well as managing documents and files
  • Write and distribute email, correspondence memos, letters and forms
  • Provide cover for other day to day accounting functions. This would include processing cheque and bank transfer requests, processing bills.
  • Assist in the preparation of regularly scheduled reports
  • Operating a range of office machines such as photocopiers and computers
  • Liaise with finance manager and administrative officer to handle requests and queries from senior managers
  • Assisting in various daily operations


  • Proven experience as an Administrative Assistant, or Office Admin Assistant
  • Should possess basic accounting skills
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and scanning machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Diploma in business administration or related field with at least 2 years’ experience

How to apply

Suitably qualified candidates should forward their applications together with copies of relevant certificates, detailed CVs and names of three traceable referees to:

The Registrar
College of Medicine
Private Bag 360
Blantyre 3


Email: hr@medcol.mw

Indicate the following in the email subject line: Administrative Assistant – NEST

Applications should be submitted before the end of business day on 20th November, 2020.

Only short-listed applicants will be acknowledged.

To download the advert follow this link: NEST Administrative Assistant- Advert

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    21 Nov, 2020

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