Applications are invited from suitably qualified Persons of Malawi origin to fill the vacant position of Administration Manager in the company.
Position: ADMINISTRATION MANAGER (GRADE EG 4)
Plan and coordinate administrative policies, procedures and systems and devise ways to streamline processes.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Supervise all administrative staff by ensuring that staff performance is assessed and provide coaching and guidance wherever necessary to ensure maximum efficiency.
Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
Assist in developing and enforcing budgets, delegating tasks, tracking progress in projects, planning, and organizing a calendar of all administrative related events.
Manage all office related contractual obligations, rentals and utility bills
Oversee facilities services, maintenance activities and tradespersons.
Organize and supervise other office activities such as renovations, event planning etc.
Initiate land acquisition, construction and renovation of the company’s infrastructures.
Ensure that EGENCO assets including vehicles are adequately insured
Manage company’s fleet in line with applicable policies
Manage company’s in-house security and contracted security effectively, and ensure company assets are securely safeguarded.
Responsible to Director of Corporate Services and Company Secretary
Holder of MSCE or its equivalent and should possess a Bachelor’s degree (BSc/BA in Business Administration/Management) or related field.
Should at least have ten years’ experience working in administrative related functions in a busy organization.
At least 35 years old and above.
Resourcefulness’, initiative, maturity of judgement, and tact
Proven experience as an Administration Manager with an in-depth understanding of office management procedures, and departmental and legal policies,
Familiarity with financial and facilities management principles,
Proficient in MS Office,
Should have analytical mind with problem solving skills,
Excellent organizational and multitasking abilities, team player with excellent communication and leadership skills,
Familiarity with budget planning, enforcement, and ability to plan for and keep track of multiple projects and deadlines.
Physically fit and ability to work at odd hours
Method of Application
Interested persons should submit applications attaching a comprehensive CV, relevant certificates and names of three traceable referees to reach the undermentioned not later than 26th February 2021 to: –