Mpamba Recharge & Win

Job Detail


Administration & Logistics Assistants ( 2 Posts)

Date Posted: Jul 09, 2020

Job Description

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child.  But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan International Malawi commenced its work in 1994 and currently supports programmes in 13/28 districts. Plan International Malawi currently has an approved country strategy (2017- 22) Core sectors of programming include Sexual reproductive Health Rights (SRHR), Gender transformation, Resilience, Humanitarian response, Protection from all forms of violence and  Inclusive quality education.

Other cross cutting issues such as Youth Economic Empowerment (YEE), Menstrual Hygiene management (MHM), Engagement of young people and groups of young women

The vacancies below are in our Resilience and Humanitarian Response Program and located in Machinga and Mangochi districts:

Position: Administration and Logistics Assistant (2 positions)

The Administration and Logistics Assistant provides administrative and logistics support to the Resilience and Humanitarian Response program and all related projects to attain effective delivery

Duties and Accountabilities

  • Ensures that all company related registration certificates are renewed on time.
  • Ensures that the tenancy agreement for the office and all properties leased by PIM are renewed and rentals are paid on time and all maintenance works are carried out as per agreement.
  • Ensures that the asset register is updated and filled with all relevant information such as date of acquisition, serial number, cost and asset holder. New assets should be insured and the old and disposed assets deleted from the schedule.
  • Ensures that assets which are not in use are listed and recommended for disposal on quarterly basis.
  • Carries out an asset verification exercise for all PIM assets in the country.
  • Ensures that travel and meetings are adequately coordinated and facilitated in consultation with the Executive Assistant on high level travel and meetings.
  • Ensures effective supervision of drivers and admin assistant.
  • Ensure timely submission of monthly and quarterly administrative reports for the CO and all projects and PAs.
  • Provide adequate security for staff and plan assets by ensuring that staff and guarding personnel maintain precautions for office security, applying the appropriate technology to secure premises, assets and staff.
  • Ensure effective support to all Programs for quality program delivery.
  • Responsible for hotel bookings and initiate payments
  • Responsible for office stationery and supplies including secure storage
  • Ensure that offices are cleaned and office space equitably allocated.
  • Ensure each vehicle has a folder for maintenance and repairs and their costs recorded.
  • Ensure planned maintenance is carried out on time for all equipment including vehicles.
  • Ensure that each driver is allocated a fuel card, the driver logs each fuel refill in the log book and this record is checked against the tracker record during fuel liquidations for effective fuel management.
  • Ensure timely liquidation of fuel.
  • Ensure that drivers fill the log books properly and the trips are approved, the log books checked on monthly basis to ensure compliance.
  • Ensure timely arrangement for Certificate of Fitness for the fleet and records kept for the fleet.
  • Ensure that accidents are reported to Police, Management and insurance company immediately within 24 hours to management.
  • Compile monthly fleet performance report for review by the Admin and Logistics Manager.
  • Ensure that staff/international visitors are briefed on the security situation.
  • Vehicle allocations, including hired vehicles

Qualifications, Knowledge, Skills and Competences
  • A Bachelor's degree in Business Administration, Logistics or closely related field
  • 3 years of experience in administration and logistics in a busy environment.


Send your application to:


clearly indication on the subject the name of the position you are applying for. Include a CV and copies of certificates in your application.

Dead line for receiving applications is TUESDAY, 14th July, 2020

Plan International appreciates all applicants but only shortlisted candidates will be contacted, applications will be reviewed immediately they are received.
Plan International is an equal opportunity employer
Plan International takes seriously its policies on safeguarding children and young people and workplace safeguarding and will undertake a robust formal and informal measures to undertake robust background checks specifically attributable to these two areas
Plan International Malawi Reserves the right to establish a reserve of suitable candidates for future openings

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    15 Jul, 2020

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