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Administration Director (Quote Ref #: AD1)

Date Posted: Nov 04, 2020

Job Description


Lighthouse Trust is a registered Public Trust established to manage Centres of Excellence (CoEs) and provide leverage for leadership and delivery of integrated HIV prevention, treatment, care, and support services in Malawi. Lighthouse has been involved in the development of locally applicable HIV care and treatment models. It is strategically positioned in Malawi’s National HIV response due to its close collaboration with the Ministry of Health (MoH). The Lighthouse in close coordination with MoH operates integrated services at Kamuzu Central Hospital, Bwaila Hospital and some health facilities in urban and rural areas in Lilongwe, Queen Elizabeth Central Hospital in Blantyre, Zomba Central Hospital and Distnct Support Program for Northern region districts including Ntchisi district. Its strategic approach focus on client-centred care based on four goals which are:

Goal 1: Service delivery: to enhance high-quality, integrated HIV Prevention, treatment, care and support services for adults and children

Goal 2: Model interventions and operations research: to develop, pilot, evaluate, and disseminate innovative programs and policies across the continuum of prevention, treatment, care and support for HIV infection and its co-morbidities, both infectious and non-infectious.

Goal 3: Quality management: to ensure that all patients at LH clinics and all supported sites are receiving quality health care and services as recommended the MOH and other health development partners by utilizing quality improvement (QI) methodologies in a multidisciplinary team approach.

Goal 4: Capacity strengthening: to build and strengthen healthcare capacity for high quality HIV prevention, treatment, care and support services

Lighthouse Trust, with support from the United States of America President’s Plan for AIDS Relief (PEPFAR) through a Cooperative Agreement with Centres for Disease Control and Prevention (CDC), has two grants to operate Centers of Excellence for Comprehensive Integrated HIV Care and Treatment Services in Lilongwe (Grant #1NU2GGH002131) and also to achieve HIV Epidemic Control through scaling up of Quality Testing, Care and Treatment in sites outside Lilongwe (Grant # 1NU2GGH002003). Through these grants Lighthouse wishes to recruit highly qualified and experienced persons to fill the following vacant positions in order to achieve the above mentioned goals :-

Position Title: Administration Director (Quote Ref #: AD1)

Job Location: Lilongwe

Reports to: Executive Director

Team: Executive Management

Purpose of the Position

The Administration Director effectively and efficiently oversees the implementation and management of all administrative and logistical functions necessary for the Lighthouse Trust programmatic activities — namely human resources, information technology, procurement and logistics, administration, Infrastructure, Capital Assets, and field operations. The Administration Director will be part of the Executive Management team and will contribute to decisions related to overall goals of the program

Essential responsibilities include the following, but not limited to:

  • Oversees the implementation of the performance management and compensation systems of the Lighthouse Trust.
  • Oversees all processes for identifying appropriate goods and services to be purchased in order to support the Lighthouse needs, manages relationships with key vendors and landlords, and ensures all procurement activities are properly documented and all appropriate approvals are obtained.
  • Provides operational support in establishing and oversight to all Lighthouse sites and programs.
  • Ensures sites and programs are properly staffed with operational personnel and that these personnel are properly trained and integrated within the Lighthouse Team
  • Oversee the management of Lighthouse material assets, including buildings and grounds; vehicles, furniture, medical equipment, information and communication technology, drugs and other consumable items
  • Supervise administrative support functions at the Lighthouse
  • Supervise Training activities at the Lighthouse
  • Maintain up to date relevant policies and oversee adherence to their implementation

Required Qualifications and Key Competencies

  • Master’s Degree in Business Administration or equivalent required.
  • Minimum five years of experience in managing donor funded (eg United States Government grants) and/or local or international NGO environment
  • Must have minimum five years of experience in supervising and developing staff.
  • Experience in working in compliance with rules and regulations of the Malawi Government.
  • Must have sound administrative management and leadership experience.
  • Must have experience in managing multi-donor projects

Knowledge, Skills and Abilities
  • Excellent knowledge of Administrative Management
  • Experience in managing Logistics, IT, Human Resources and Administration.
  • Knowledge of principles and practices governing donor eg USAID, CDC and/or other federal grants.
  • Highly organized with ability to prioritize, multi-task and take initiative.
  • Ability to manage multiple priorities and projects while working as part of a team.
  • Strong analytical, oral and written communication skills in English
  • Ability to work under pressure, meet multiple deadlines, and troubleshoot and problem solve.
  • Honest, energetic, independent, self-motivated and administratively self-sufficient.


Administration and Logistics Manager, Capacity Building Manager, Procurement Officer and Human Resources Manager.


Eligible candidates meeting the required qualifications and experience should send applications with cover letter, detailed Curriculum Vitae (CV), copies of Certificates, names, addresses and telephone numbers of three traceable referees. Please clearly quote the reference number on the outside of the envelope.

Applications should be received not later than 6th November, 2020 to the following address.

The Executive Director

Lighthouse Trust

Kamuzu Central Hospital

P.O BOX 106


Or email to:

Email: recruitment@lighthouse.org.mw 

NOTE: Those currently employed by the Government, Ministry of Health, are not eligible to apply for any position above

Only those shortlisted candidates will be communicated

Skills Required

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    07 Nov, 2020

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