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Job Detail


Administration Assistant

Date Posted: Mar 11, 2021

Job Description

We Effect is a development organisation founded in 1958 by the cooperative movement in Sweden. We work in more than 20 countries in Asia, Eastern Europe, Latin America, Africa, and collaborate mainly with member-based organisations consisting of women and men who live in poverty. We work in the thematic fields of sustainable rural development and adequate housing. Our values are respect, transparency, and together.

We Effect country office in Malawi is part of the We effect Southern Africa Region implementing country development programmes in Mozambique, Malawi, Zambia and Zimbabwe. For more information, visit

We Effect is now recruiting an Administration Assistant. This is part of the Finance and Administration Unit in We Effect Malawi Country office in Lilongwe.

Position: Administration Assistant

Main responsibilities

As administration Assistant you are responsible for assisting in general administration and finance duties, performing the following responsibilities;

  • Ensuring cleanliness of the offices
  • Assisting in photocopy and scanning of documents
  • Manning reception, telephone and visitors
  • Filing of documents
  • Assist in office procurements
  • Running various errands outside office
  • Preparation of office refreshments during meetings
  • Handling mail
  • Assist in asset management
  • Assist in stores management
  • Any other duties

About the candidate

As an Administration Assistant, you need to have the ability to plan work on a daily and weekly basis, the ability to analyze operating problems relevant to the job and environment and have problem solving skills. You need to have clear verbal and written communication skills, computer literate with Microsoft office skills, good numerous and calculation skills and the ability to multi-task and work under minimum supervision. As a person, you are positive, have good integrity and a team player.

Required qualifications

  • Malawi School Certificate of Education (MSCE)
  • Minimum of experience of 3 years in a busy office
  • Good communication skills with fluent English
  • Diploma in Business administration or Accounting obtained from a recognized institution


  • Motorcycle driving license will be an added advantage
  • Excel computer skills will be an added advantage

The employment is a nine months fixed-term contract, with the possibility of prolongation based on performance and funding.


Apply by sending your email of your CV and cover letter not later than 15th March 2021 to the following address:


indicating the position you are applying for on the subject.

We look forward to receiving your thoughtful application. Your time in preparing your application is much appreciated, however only shortlisted candidates will be contacted.

We Effect works actively with diversity and inclusion in the organisation. We welcome applicants regardless of sex, gender identity or expression, race, colour, ethnicity, religious belief, political opinion, national extraction, social origin, HIV/AIDS status, age, disability, family responsibilities, sexual orientation, and/or trade union membership or activities

Skills Required

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Job Detail

  • Location
  • Company
  • Type
    Full Time
  • Positions
  • Apply Before
    16 Mar, 2021

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