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Job Description

Background

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objective in the field of international cooperation for sustainable development. GIZ operates in more than 130 countries around the globe. GIZ has been working for more than 30 years in Malawi. The country is a priority for German international cooperation and currently focuses on three priority areas: education, health and private sector development in rural areas In addition to our work on these areas, we also work on public financial and economic management and social protection.

GIZ Malawi is implementing Germany’s One World No Hunger Initiative through the Global Programme: Green Innovation Centres for the Agriculture and Food Sector. This global programme aims to use innovations in the agricultural and food sector to boost the incomes of smallholders, create more employment opportunities, arid to increase regional food supplies in rural target areas. To achieve this, the programme works with local and international partners to promote innovation networks in the agricultural and food sector. While innovations can be technical in nature. for example regarding improved seed or bio-fertilizers, the project is in many cases looking at new forms of cooperation such as setting-up producer groups and encouraging companies to adopt more inclusive business models. At the heart of the project are smallholders who receive assistance to increase their production and income levels on a sustainable basis. At the same time, the project seeks to create new job opportunities. The project works in four fields of action (1) Increasing capacities of smallholder enterprises. (2) Improving the business of up and down-stream enterprises (3) Strengthening of special interest groups and (4) Supporting the transnational knowledge exchange between value chain actors.

To achieve the set goals, a strong admin team must ensure timely and professional handling of all procedures. We are looking for a person who would like to support this team in the future. GIZ invites applications from suitable qualified Malawians for the post of Accountant for the Global Programme: Green Innovation Centres for the Agriculture and Food Sector (GIAE).


Position: Accountant

The incumbent works under the supervision of the Team Leader and performs the following tasks.


Key Responsibilities

  • Monitoring and recording financial transactions.
  • Verifying the accuracy of all money transactions and make sure that they strictly follow GIZ guidelines.
  • Provide regular updates to the Head of Administration and the Financial Manager on all finance relevant information, timely respond to queries and implement recommendations

Financial and Cash Management

  • Manage and process bank transactions
  • Prepare cheque payments and electronic transfer payment
  • Manage the Bank Book based on the vouchers collected daily:
  • reconcile the bank book and bank account daily
  • ensure that all documentation is complete before payment to ensure completeness and arithmetically correctness of all documentation
  • report without delay if the Bank Balance reaches a minimum level
  • Ensure accurate liquidation of events according to approved budgets
  • Process settlement of applications for the reimbursement of travel expenses
  • Accurately file all financial transactions (vouchers) and relevant documentation according to GIZ filing system
  • Prepare/keep all correspondences pertaining to finance
  • Reconcile Cash/Bank books
  • Ensure quality, accuracy and timely submission of monthly accounting returns to GIZ Country Office.
  • Supervise and implement cost sharing agreements with other GIZ projects (e.g. utility and rental costs)
  • Keep the programme Financial Manager informed on all expenditure relevant tasks
  • Support preparation of internal controls and audits
  • Ensure maintenance of Information Technology hardware and software in prime condition through appropriate liaison with the IT Specialist
  • Support the Head of Administration in all other finance related activities

Inventory Management

  • Support inventory management by the Head of Administration
  • Ensure proper allocation of programme equipment and regular maintenance thereof.
  • Document and maintain up to date schedules of fixed assets, inventory items and stationery.

General

  • Keep up to date with latest developments in the accounting and administration fields, GIZ Rules and Regulations and service delivery.
  • Be conversant with the legal basis, mandate, programme activities and objectives of the GIAE programme.
  • Any other duties assigned by the Head of Administration and the Team Leader.


Qualifications and Experiences

  • Possess at least Bachelor’s Degree in Accounting, Business Administration (BBA) or a Bachelor of Commerce (BCom) in Accounting from a recognized University.
  • Proven track record of good professional experience (a minimum of 5 years).
  • Good writing and communication skills
  • Computer literacy: excellent proficiency in all MS Office applications (Word. PowerPoint, Excel etc); in general: affinity for information technology and the digitalization of administrative processes.
  • Administrative experience in the private sector or an international aid organization is an advantage. However, it is not an imperative requirement.



How to apply


Interested candidates meeting the above requirements should submit their applications, with a one-page cover letter demonstrating how they meet the above requirements., along with a detailed CV (max. 5 pages) Clearly indicate in subject line the position being applied for

 

The Head of Human Resource Department

GIZ

P.O. Box 31131

LILONGWE 3


Or


Email to: giz-malawi-hr@giz.de



The closing date for applications is the 30th October, 2020, Only shortlisted candidates will be contacted. GIZ is an equal opportunity employer. Women and young professionals are encouraged to apply


Skills Required


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Job Detail

  • Location
    Lilongwe
  • Company
  • Type
    Full Time
  • Positions
    1
  • Apply Before
    31 Oct, 2020

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